Human Resources/Payroll Assistant

City Of Batavia•Batavia, IL

7d•Onsite

About The Position

The City of Batavia is seeking an Human Resources/Payroll Assistant to support payroll, benefits, recruitment, employee records, and the people who make the City work. This position provides administrative, payroll, and customer service support to the Human Resources Department, assisting with payroll processing, personnel records management, recruitment support, employee engagement activities, and general HR operations. The role requires a high degree of confidentiality, extensive employee contact, and communication with other departments. It involves performing diverse administrative and support activities, requiring considerable judgment, initiative, and discretion based on knowledge of citywide policies and procedures. The position is supervised by the Human Resources Director, with day-to-day guidance from the Benefits & Payroll Supervisor. This is a full-time, on-site position located at City Hall, with a work schedule of Monday to Friday, 8:00 AM to 5:00 PM.

Requirements

Graduation from high school (or GED) required.
One to three years’ payroll and human resources experience.
Considerable computer knowledge involving Microsoft Suite programs, Human Resources Capital Management system (HCM) and Adobe.
Considerable knowledge of office practices and procedures, terminology and equipment with an emphasis on detail and accuracy.
Considerable skill in working independently to organize and prioritize competing work demands.
Working skill in reading, analyzing, interpreting and effectively applying moderately complex information such as rules, laws, contracts, standards, and procedures related to human resources.
Ability to process information of a confidential and sensitive nature and maintain strict confidentiality and integrity.
Ability to be flexible, creative, decisive and exercise sound judgement in order to assist others in a fast-paced environment.
Ability to present ideas effectively both orally and in writing.
Ability to establish and maintain effective working relationships with other staff, City officials, officials of other agencies, and the public.

Nice To Haves

Associate’s degree/certification in Human Resources preferred.

Responsibilities

Assist with bi-weekly payroll processing and related payroll functions including reviewing timesheets, leave records, and payroll data for accuracy and completeness.
Enter payroll changes including new hires, salary adjustments, deductions, direct deposits, and benefit elections.
Assist employees with payroll inquiries.
Process and prepare payroll-related paperwork/reports and maintain payroll records.
Ensure compliance with federal, state, and local payroll regulations.
Participates in benefits administration including open enrollment activities.
Assist with recruitment activities including scheduling interviews and communicating with applicants.
Assist in the record retention and document management of employee personnel files, digital records and HR information systems.
Provides administrative support for Human Resources department which may include conducting research, preparing reports, handling information requests and performing functions such as answering phones, receiving visitors, preparing correspondence, scheduling meetings and providing customer service.
Support special projects, events and initiatives within the Human Resources Department.
Perform other duties as assigned.

Benefits

Generous vacation days, sick leave, and personal day (PTO).
Comprehensive Health Insurance: BCBSIL PPO & HMO Medical, dental, and vision coverage.
Life Insurance equal to your annual salary paid by the City.
IMRF pension with an employer contribution.
Tuition Reimbursement: Support for further education.
Milestone Reward Program
Annual Employee Awards and Appreciation Event.
Annual Employee Picnic
Annual Holiday Party
Wellness Events
Inclusive and Diverse Workplace: Commitment to diversity, equity, and inclusion.