Human Resources & Operations Assistant

Academics West•Brooklyn, NY

About The Position

The Human Resources & Operations Assistant is an entry-level role reporting to the HR Administrator. The position provides support across recruitment, human resources administration, office operations, inventory, and budget coordination. It is suited to an organized, collaborative professional with strong communication skills, discretion when handling sensitive information, and a willingness to assist wherever support is needed. Academics West is an independent, high-support college-preparatory school serving K–12 students with emotional and learning differences. Its integrated academic and social-emotional model uses innovative, evidence-based approaches to help students build confidence, strengthen executive functioning, and grow into productive, self-valuing leaders. The school provides customized educational and social-emotional support in an intimate and nurturing environment.

Requirements

Bachelor’s degree in human resources, business administration, or a related field.
Prior experience supporting human resources functions.
Strong organizational skills and attention to detail.
Ability to manage multiple priorities effectively.
Excellent written and verbal communication skills.
Ability to collaborate effectively, build positive working relationships, and contribute as part of a team.

Nice To Haves

Recruitment or talent acquisition experience is strongly preferred.
Enthusiasm for working among students and educators in a vibrant school environment is preferred but not required.

Responsibilities

Coordinate staff recruitment, including posting openings, screening applications, scheduling interviews, communicating with candidates, and supporting onboarding.
Provide day-to-day HR administrative support, maintain accurate personnel records, prepare routine documentation, and handle sensitive information with discretion.
Provide general office and administrative support, including answering phones, front-desk coverage, managing correspondence, filing, scheduling, and coordinating shared resources.
Manage office inventory and supplies by monitoring stock levels, placing orders, maintaining organized records, and identifying cost-effective purchasing options.
Review budget activity for accuracy, reconcile expenses against approved budgets, and flag discrepancies or emerging concerns for follow-up.
Collaborate with the bookkeeper to maintain current budget records, organize supporting documentation, and assist with routine financial reporting and expense tracking.
Support special projects and other operational priorities as assigned.