Human Resources & Operations Assistant

Academics West•New York, NY

10d•$50,000 - $55,000

About The Position

The Human Resources & Operations Assistant reports to the HR Administrator and provides entry-level support across recruitment, human resources administration, office operations, inventory, and budget coordination. The role is suited to an organized, collaborative professional who communicates clearly, handles sensitive information with discretion, and is ready to provide support where needed. Academics West is an independent, high-support college-preparatory school serving K–12 students with emotional and learning differences. Its integrated academic and social-emotional model uses innovative, evidence-based approaches to help students build confidence, strengthen executive functioning, and grow into productive, self-valuing leaders.

Requirements

Bachelor’s degree in human resources, business administration, or a related field.
Prior experience supporting human resources functions.
Strong organizational skills, attention to detail, and ability to manage multiple priorities effectively.
Excellent written and verbal communication skills.
Ability to collaborate effectively, build positive working relationships, and contribute as part of a team.

Nice To Haves

Experience with recruitment or talent acquisition is strongly preferred.
Enthusiasm for working among students and educators in a vibrant school environment is preferred but not required.

Responsibilities

Coordinate staff recruitment, including posting openings, screening applications, scheduling interviews, communicating with candidates, and supporting onboarding activities.
Provide day-to-day human resources administrative support, including maintaining personnel records, preparing routine documentation, and handling sensitive information with discretion.
Provide general office and administrative support, including answering phones, providing front-desk coverage, managing correspondence, filing, scheduling, and coordinating shared resources.
Manage office inventory and supplies by monitoring stock levels, placing orders, maintaining organized records, and identifying cost-effective purchasing options.
Review budget activity for accuracy, reconcile expenses against approved budgets, and flag discrepancies or emerging concerns for follow-up.
Collaborate with the bookkeeper to maintain current budget records, organize supporting documentation, and assist with routine financial reporting and expense tracking.
Support special projects and other operational priorities as assigned.