Human Resources & Operations Administrator

Data-Mail, Inc.•Newington, CT

3d•Onsite

About The Position

The Human Resources & Operations Administrator plays a critical role in ensuring the smooth and efficient functioning of both HR and operational activities within the organization. This position is responsible for managing employee records, supporting recruitment and onboarding processes, and facilitating compliance with labor laws and company policies. Additionally, the role involves coordinating day-to-day operational tasks such as vendor management, office administration and project management. This role acts as a liaison between employees and management, fostering a positive workplace culture. Ultimately, this role contributes to the overall organizational effectiveness by integrating human resources functions with operational excellence.

Requirements

5 plus years of experience in HR business operations and Executive administration.
Experience in sports, entertainment, hospitality, or other fast-paced environments preferred
Experience with project management and ability to work independently
Strong organizational skills with the ability to manage multiple priorities
Excellent written and verbal communication skills
High attention to detail and accuracy
Ability to adapt to shifting priorities in a fast-paced environment
Professionalism and discretion in handling sensitive information
Proficiency in Microsoft Office

Nice To Haves

Positive and team-oriented mindset
Proactive and solution-focused approach
Strong follow-through and accountability
Adaptability in a fast-paced environment

Responsibilities

Coordinate interview scheduling candidate communications, and internship recruitment logistics
Support distribution and organization of resumes and applicant materials for department review
Maintain recruiting trackers and staffing documents
Support cross-department coordination and internal communication
Assist with operational setup and logistics for First Team and W League needs
Provide operational support to departments during peak workload periods
Serve as a resource for staff with operational questions and support need
Coordinate schedules, meetings, and organizational calendars
Support planning and execution of all-staff meetings and internal organizational initiatives
Assist with cross department project coordination and follow-through
Develop and maintain reports, trackers, and documentation to support organizational efficiency
Maintain organizational charts, employee records, intern tracking
Serve as a primary contact for office vendors and service providers
Manage office supplies and purchasing needs
Support organization and maintenance of office systems and administrative processes