Human Resources & Office Coordinator

Mokri Vanis & Jones, LLP•Arden Arcade, CA

16h•$26 - $31•Onsite

About The Position

Mokri Vanis & Jones has an immediate opening for a Human Resources & Office Coordinator for our Sacramento office. This is an excellent opportunity for someone who enjoys helping people, keeping an office running smoothly, and building a career in Human Resources within a collaborative legal environment. Mokri Vanis & Jones, LLP provides a full range of transaction and litigation services throughout California and Nevada. We represent a broad spectrum of clients, from major multinational corporations and financial institutions to family-owned small businesses and private individuals. The Human Resources & Office Coordinator serves as the primary HR and administrative support professional for our Sacramento office. Reporting directly to the Director of Human Resources & Administration, this position partners closely with Sacramento office leadership to support employees throughout the employment lifecycle while coordinating and supporting day-to-day office operations and ensuring a welcoming, professional workplace. This role supports the HR department by overseeing general office and facilities activities, as well as providing administrative and Human Resources support with guidance from the corporate Human Resources Leadership Team.

Requirements

2-3 years of experience in Human Resources, office administration, recruiting, or related field.
High school diploma or equivalent required
Working knowledge of California employment laws, HR best practices, and employee confidentiality requirements
Available to work in the office weekdays Monday - Friday, hours ideally 8:30 am – 5:00 pm
Excellent verbal and written communication skills
Proficiency in Outlook and Microsoft products
Strong interpersonal skills
Ability to understand and follow written and verbal instructions
Ability to build positive working relationships with employees at all levels of the organization
Demonstrated professionalism, sound judgement, and the ability to maintain strict confidentiality
Strong organizational skills; able to manage priorities and workflow
Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm
Must be able to speak, read, write, and understand the primary language(s) used in the workplace
Professional appearance and demeanor
Ability to perform diversified clerical functions and basic accounting procedures
Dependable, Excellent interpersonal skills and oral communication, and punctual.
Ability to exercise discretion when handling confidential employee and business information

Nice To Haves

associate or bachelor’s degree in human resources, Business Administration, or a related field is a plus
Experience with HRIS systems is preferred (Paylocity experience is a plus)

Responsibilities

Assist with maintaining a positive work environment by responding to routine employee questions and directing more complex matters to Corporate Human Resources.
Coordinate new hire onboarding, workspace preparation, orientation, equipment set up, and 30-day follow-up activities.
Request and order employee equipment and supplies once approvals are secured from Corporate HR, and the Finance Department.
Protect sensitive employee details, records, and workplace matters with strict privacy and professionalism.
Assist with interview scheduling, candidate communications, reference checks, and other recruiting activities as assigned.
Assist employees with routine leave and benefit paperwork while coordinating with Corporate Human Resources.
Assist with employee recognition activities, office events, celebrations, and initiatives that promote a positive workplace culture.
Oversee day-to-day office needs, general supplies, and facilities upkeep to ensure an organized, professional, and efficient workplace.
Assist in the coordination of office maintenance, repairs, deliveries, and vendor access.
Cover the reception desk as needed to welcome visitors and manage incoming calls.
Oversee file maintenance to ensure clean physical and digital filing systems for office records and correspondence. Off-site storage as well
Handle routine clerical work, administrative tasks as requested.