Human Resources/Office Administrator (Spanish speaking)

Mastronardi Produce•Delta, BC

11d•CA$50,000 - CA$55,000•Hybrid

About The Position

Mastronardi Produce is a leading greenhouse vegetable company in North America, known for its award-winning SUNSET® brand produce. They are seeking an HR/Office Administrator for their Fresh4Sunset partner in Delta, BC. This role is crucial for supporting management in the efficient use of human, physical, and financial resources within the Fresh4U Group of companies. The position is a core contributor to human resource management and will be involved year-round in planning and execution to ensure success. The ideal candidate will embody the company's PRIDE values: Passion, Respect, Innovation, Drive, and Excellence.

Requirements

Post-secondary in any of the following: Business, Accounting, Human Resources and/or Operations Management or similar courses
minimum three (3) years of experience in any of the mentioned areas of work (combination of roles)
Demonstrated ability to perform detailed tasks, maintain accurate records and manage deadlines and due dates
Ability to self-monitor and complete tasks according to their deadlines
Ability to work effectively and respectfully among various language groups and cultures
Ability to guide, direct, document and coordinate required records for groups of foreign workers, including the varied requirements per stream
Skill and knowledge to comfortably and efficiently use a computer, email, spreadsheet software, and payroll software
Ability to work collaboratively with management to complete documentation for various programs and obtain corporate goals
Ability to respond confidently and competently to common inquiries from government agencies and individual workers regarding foreign worker programs
Ability to effectively communicate professionally, in English, both verbally and in writing.

Nice To Haves

five (5) or more years of same experience

Responsibilities

Key role in discussions and planning for corporate group manpower needs (both local and temporary foreign workers)
Responsible for preparing job descriptions, job offers, advertisements and organizing interviews
Managing a schedule of follow up meetings with new workers, monitoring the annual review schedule and vacation schedule
Attend Staff meetings, taking minutes then follow up on recommendations, suggestions, or direction from management
Preparation of intake package for new employees, assisting with completing package and providing orientation
Set up all new workers (local and temporary) into the Payworks system
Ensures complete and organized employee files for all workers
Support with setting up new workers in timeclocks and providing training on how to use the system and ensuring everyone is able to use the time clocks.
Support to the Grower and Operations Manager in verifying the daily time entries in pay system
Reporting payroll changes, absences, vacations to Controller to ensure accurate payroll
Initiating, maintaining, and monitoring required LMIAs and employee recruitment through agencies in various countries and various streams of entry
Overseeing and organization of Intake and departures of new TFW for all locations, including preparation of documents, contracts, forms and also arranging travel to and from Canada and all appointments required for intakes
Accompanying TFW to appointments when needed or arranging alternate solutions so that workers can access services outside of work
Answering worker inquiries
Being on-call for emergencies and connecting workers with appropriate assistance
Ensure that regular housing inspections are carried out and documented
Participation in integrity audits of the TFW programs, providing required records and responses
Organize and attend required safety meetings, recording minutes, saving the minutes and distributing them to management
Providing training for Health & Safety committee members
Timely reporting of injuries and filing of Form 7
Participate in Workplace Inspections, respond to orders and assist with documentation
Constant development, improvement and execution of a Health and Safety program, ensuring all locations are compliant
Maintaining training and certifications schedules for programs such as forklifts, pesticides, first aid, AgSafeBC and other required training to ensure compliance
Occasional review and updating of training programs as legislation changes arise
Monitoring inventory for office supplies, first aid supplies, PPE and cleaning supplies.
Assistance to management with clerical tasks such as work processing, scheduling, report preparation, and other needs as they arise
Organizing, scanning and filing of receipts and other documents as required
Occasional data entry tasks
Research for new equipment or supplies as needed
Organization of meetings, including ordering food or supplies
Maintaining a cleaning schedule for kitchens
Any other duties as may be assigned by management as the company requires, with consultation with employee.