Human Resources & Office Administrator (8610)

The Salvation Army•Alexandria, LA

18h•Onsite

About The Position

This position is responsible for coordinating, administering, and monitoring the day-to-day human resource operations for a large Corps, including personnel records, promotions, transfers, terminations, grievances, worker’s compensation, and pension and health plan matters. This role compiles, submits, and maintains appropriate records with Divisional Headquarters, including records requiring Divisional Finance Board approval.

Requirements

Two year degree from an accredited college or vocational school in Human Resources or a related field, and Two years experience performing personnel and administrative work, or any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.
Ability to meet attendance requirements.
Ability to read, write, and communicate the English language.
Ability to perform mathematical calculations.
Ability to sort and file documents alphabetically and numerically.
Ability to concentrate and pay close attention to detail with constant breaks in concentration associated with answering phones or speaking in person to employees requiring assistance.
Valid State Driver License.
Eligible Driver Under TSA Driver Qualification Program

Responsibilities

Monitors employee time and attendance records; audits available leave balances for employees in accordance with established policies; advises Corps Officer of consistent tardiness, excessive absences and other related attendance issues; corrects mis-punches; keys absences and punches manually if necessary to correct missed time reporting by the employee; ensures employee time is entered into the electronic time keeping system in a timely manner to make the bi-weekly payroll data deadlines.
Instructs and counsels supervisors and employees regarding The Salvation Army personnel policies and procedures; instructs department heads of proper and effective hiring practices and employment issues.
Prepares and processes all new hire paperwork; orients new employees to the personnel policies and procedures; establishes personnel file for new employees.
Audits monthly enrollments, terminations, and changes to the Corps’ billing statement for The Salvation Army Health Plan for Divisional Headquarters.
Conducts a recruitment program calculated to maintain a superior work force through job posting, advertising, interviewing, reference verification, background investigations, testing, and new employee orientation.
Ensures the Corps Officer(s) is informed of significant problems that jeopardize the achievement of objectives, and those which are not being addressed by department heads/supervisors, particularly in personnel matters.
Manages the administrative functions of the Corps’ Affirmative Action Program; ensures AAP requirements are followed during the recruitment process and that updates to the recruiting system are made in an efficient and timely manner.
Prepares and analyzes required annual AAP reports for the Corps location; ensures proper formatting, accuracy and reliability of data; ensures all necessary reports are submitted in accordance with established deadlines; advises/corrects as necessary to preserve integrity of information.