Human Resources & I-9 Specialist - Human Resources Department

University of Wyoming • Laramie, WY

1d • Onsite

About The Position

The Human Resources & I-9 Compliance Specialist serves as the University’s primary institutional resource for employment eligibility verification, onboarding compliance, and work authorization processes. This position ensures compliance with federal Form I-9 regulations and related employment authorization requirements while delivering accurate, responsive, and customer-focused support to employees, supervisors, and campus partners. The Specialist independently administers I-9 completion, review, tracking, and auditing processes; advises stakeholders on compliance requirements; and supports continuous improvement of onboarding and HR compliance workflows. Through strong attention to detail, sound judgment, and cross-functional collaboration, this role mitigates institutional risk, ensures data integrity, and supports a compliant and efficient onboarding experience.

Requirements

• Bachelor’s degree or an equivalent combination of education and work experience.
• 1 year work-related experience providing a high-level of customer service.
• Ability to work in a fast-paced environment that requires cognitive flexibility and the ability to multitask in a disruptive environment.

Nice To Haves

• Experience with the federal Form I-9 is a plus, but not required - willing to train the right candidate!
• Demonstrated high level of attention to detail.
• Demonstrated customer service experience.
• Demonstrated experience with Microsoft Excel.
• Demonstrated excellent written, verbal, and interpersonal communication skills.

Responsibilities

• Serve as the institutional subject matter expert for Form I-9 requirements and employment eligibility verification.
• Review, validate, and approve Form I-9 documentation for accuracy, completeness, and timeliness in accordance with federal regulations.
• Coordinate Section 1 and Section 2 completion for new hires, rehires, and reverifications.
• Correct technical and substantive I-9 errors in accordance with regulatory guidance.
• Monitor and manage re-verification timelines and expiring work authorization documentation.
• Coordinate onboarding compliance processes to ensure timely completion of required documentation (I-9, work authorization, employment and I-9 tracking data).
• Track I-9 and work authorization milestones and follow up with employees and departments to prevent compliance lapses.
• Review employment transactions for compliance alignment across HR systems.
• Partner with hiring departments to resolve compliance discrepancies or delays.
• Conduct regular internal audits of I-9 records and related employment documentation.
• Maintain audit trails and documentation to demonstrate regulatory compliance.
• Prepare documentation and reports in support of internal or external compliance reviews.
• Identify compliance gaps and implement corrective action processes to mitigate institutional risk.
• Provide responsive, high-quality service to employees, supervisors, and campus partners via in-person, phone, and electronic communication.
• Serve as front-line support for walk-in and virtual HR inquiries, triaging and directing matters appropriately.
• Explain onboarding and journeys processes, I-9, and employment eligibility requirements in clear, accessible language.
• Troubleshoot system and process-related issues impacting onboarding and compliance completion.
• Enter, modify, and maintain employment and compliance data within WyoCloud, I-9, work authorization, and related systems.
• Develop and maintain tracking mechanisms to monitor compliance deadlines and workflow status.
• Reconcile data discrepancies across systems to ensure accuracy and integrity.
• Ensure appropriate record retention in accordance with regulatory and institutional standards.
• Generate routine and ad hoc compliance reports and data queries.
• Analyze trends related to onboarding completion, audit findings, and compliance gaps.
• Provide data-informed recommendations to improve processes and reduce risk exposure.
• Advise supervisors and stakeholders on I-9 and onboarding requirements, timelines, and best practices.
• Contribute to training materials, process documentation, and user guides.
• Participate in process improvement initiatives to enhance efficiency and compliance outcomes.
• Support special projects and operational initiatives within Human Resources.
• Provide cross-functional assistance during peak operational periods.
• Participate in professional development to remain current on regulatory and compliance changes.
• Perform other duties as assigned.
• Assist with other special projects as assigned.
• Assist other HR units when necessary.
• Participate in specialized HR training and orientations.

Benefits

• Generous Retirement Contributions: The State contributes 15.19% of your gross salary, and you contribute 3.93%, totaling 19.12% toward your retirement plan.
• Exceptional Health & Prescription Coverage: Enjoy access to medical, dental, and vision insurance with competitive employer contributions, that include 4 deductible options to suit your needs.
• Paid Time Off: Benefit from ample vacation, sick leave, paid holidays, and paid winter closure.
• Tuition Waiver: Employees and eligible dependents can take advantage of tuition waivers, supporting continuous education and professional growth.
• Wellness and Employee Assistance Programs: Stay healthy with wellness initiatives, counseling services, and mental health resources.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree