I-9 Associate - Human Resources

Washington University in St Louis • Saint Louis, MO

2d • Onsite

About The Position

Validates employment eligibility for current and incoming workers through monitoring and ensuring compliance with federal regulations for the University related to employment authorization with the ultimate goal of ensuring I-9 compliance. Provides specialized support in managing Form I-9 and onboarding new hires with processes and data as well as processes E-Verify records, subpoenas/summons and other confidential, personal information for the entire University.

Requirements

• High school diploma or equivalent high school certification or combination of education and/or experience.
• Labor and Employment Law
• Labor Standards
• Microsoft Excel
• Microsoft Outlook
• Microsoft PowerPoint
• Microsoft Word
• Payroll Taxes
• HR Service Delivery team experience.
• Proficient in Human Resource system such as (Workday, Oracle, SAP, etc.).
• Effective understanding and knowledge of FLSA regulations, payroll tax and employment law, along with the ability to apply applicable rules, regulations, policies, and procedures.

Nice To Haves

• Bachelor’s degree in Human Resource Management or related field.
• E-Verify experience.
• Bachelor's degree - Human Resources Management
• Certified Professional (SHRM-CP) - Society for Human Resource Management
• Professional in Human Resources (PHR) - HR Certification Institute (HRCI)

Responsibilities

• Meets with department new hires/rehires to coordinate all paperwork, Form I-9 and other documents per the department’s request.
• Coordinates and organizes documentation to ensure accuracy and compliance with a focus on Section 1 of Form I-9 for accuracy.
• Completes Sections 2 and 3 of Form I-9 within approved federal timeframe. This includes document verification, uploads, audits and reporting.
• Quickly and effectively responds to all departmental questions related to Form I-9 Compliance transactions as well as adhere to timeline driven standards.
• Adheres to University and HR regulatory standards for data management and integrity and validate supporting documentation.
• Responds to questions on process, policy and reporting for Form I-9 compliance.
• Meets with new hires to coordinate completion of all new hire paperwork and work closely with HR.
• Partners and Office of International Students and Scholars (OISS) to ensure process is complete.
• Collaborates with General Counsel and outside attorney firms regarding I-9 and employment law.
• Performs E-Verify process, maintain reports, update Workday system, contact employees when needed to complete Form I-9.
• Maintains access and training within E-Verify system.
• Enters data and process/creates various communications and/or documentation, including collecting information required for subpoenas.
• Monitors and executes Form I-9 appointments and correspondence for the University to ensure timely completion and submission of legal documentation.
• Partners with OISS to monitor international worker and student documents for reverification and termination.
• Prepares Form I-9 exception reports, as needed.
• Assists in the maintenance of employee files including scanning of various files/records.
• May participate in Form I-9 tracking, reviews and/or audits.
• Engages in continual improvement through on-going training.
• Provides back-up support and assistance to the team.
• Participates in business process testing and initiatives as appropriate for assigned area of support.
• Performs other duties as assigned.

Benefits

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Free Metro transit U-Pass for eligible employees.
• Defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
• 4 weeks of caregiver leave to bond with your new child.
• Family care resources are also available for your continued childcare needs.
• Adult care resources.
• Covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED