Human Resources Generalist - Sausalito, CA (Not Remote)

SWA Group•Sausalito, CA

24d•Onsite

About The Position

The Human Resources Generalist runs the daily functions of the HR department and works closely with the HR Assistant across HR responsibilities. This is an interactive, hands-on, onsite position in Sausalito, California, supporting seven U.S. offices in California, Texas, and New York, as well as one office in Shanghai. The role administers recruitment, onboarding, payroll, data entry, benefits, employee records, compliance, and offboarding. It supports employees and managers, handles employment-related inquiries, maintains knowledge of employment laws and HR practices, and refers complex or sensitive issues to appropriate staff. The position also supports visa and permanent residency processes with assistance from an immigration attorney.

Requirements

At least 8–10 years of human resource generalist experience.
Excellent verbal and written communication skills.
Excellent interpersonal, negotiation, and conflict-resolution skills.
Excellent organizational skills and attention to detail.
Excellent time-management skills and a demonstrated ability to meet deadlines.
Strong analytical and problem-solving skills.
Ability to prioritize tasks and delegate when appropriate.
Ability to act with integrity, professionalism, and confidentiality.
Thorough knowledge of employment-related laws and regulations.
Proficiency with Microsoft Office Suite or related software, especially Excel.
Proficiency with, or the ability to quickly learn, the organization’s HRIS and talent management systems.
Ability to lift 15 pounds at times and access and navigate each department at the organization’s facilities.

Nice To Haves

Bachelor’s degree preferred.
PRC or SHRM certification preferred.
Experience with Ascentis Payroll or Deltek Vision/Vantage Point is a plus.
Knowledge of retirement funds, including 401(k), Roth, profit-sharing, and ESOP, is a plus.

Responsibilities

Administer recruitment, onboarding, payroll, data entry, benefits, and termination offboarding across the organization’s offices.
Track HR data and maintain electronic employee files in compliance with legal requirements.
Conduct employee I-9 verifications using E-Verify.
Maintain compliance with federal, state, and local employment laws in California, New York, and Texas; recommend best practices and review policies and practices.
Update annual labor law postings in physical and digital formats.
Manage daily email communications with employees, outside agencies, and vendors.
Use Excel to track employee hires, terminations, changes, benefits, visas, harassment training, leaves, and other HR data; prepare mail merges as needed.
Handle remote employee PEO and EOR payroll compliance and processing.
Prepare or support reporting, including ACA, W-2, EEO, and workers’ compensation reports.
Administer HR programs related to compensation, benefits, leave, disciplinary matters, disputes, investigations, and harassment prevention training.
Attend and participate in employee disciplinary meetings, terminations, and investigations.
Process F-1 and H-1B visas and green cards with assistance from an immigration attorney.
Recruit, interview, and facilitate hiring for qualified applicants; collaborate with departmental managers to identify required skills and competencies.
Respond to employment-related inquiries from applicants, employees, and supervisors, referring complex or sensitive matters to appropriate staff.
Perform other duties as assigned.