Human Resources Generalist - Sausalito, CA (Not Remote)

SWA Group•Sausalito, CA

26d•$68,000 - $110,000•Onsite

About The Position

The Human Resources Generalist runs the full range of daily HR department functions and works closely with the HR Assistant across HR responsibilities. This is an interactive, hands-on, on-site position in Sausalito, California, supporting seven U.S. offices in California, Texas, and New York, as well as one office in Shanghai. The role administers recruitment, onboarding, payroll, data entry, benefits, and termination offboarding; maintains employee records and compliance; supports employees and managers; and handles employment-related reporting and inquiries. The Generalist also supports remote-employee PEO and EOR payroll compliance and processing, visa matters with an immigration attorney, and HR programs involving compensation, benefits, leave, discipline, disputes, investigations, and harassment-prevention training.

Requirements

At least 8–10 years of human resources generalist experience.
Excellent verbal and written communication skills.
Excellent interpersonal, negotiation, and conflict-resolution skills.
Strong organizational skills and attention to detail.
Excellent time-management skills and a proven ability to meet deadlines.
Strong analytical and problem-solving skills.
Ability to prioritize tasks and delegate when appropriate.
Ability to act with integrity, professionalism, and confidentiality.
Thorough knowledge of employment-related laws and regulations.
Proficiency with Microsoft Office Suite or related software, especially Excel.
Proficiency with, or ability to quickly learn, the organization’s HRIS and talent-management systems.
Ability to sit or stand for prolonged periods while working at a desk and on a computer.
Ability to lift 15 pounds at times.
Ability to access and navigate each department at the organization’s facilities.

Nice To Haves

Bachelor’s degree preferred.
PRC or SHRM certification preferred.
Experience with Ascentis Payroll or Deltek Vision/Vantage Point is a plus.
Knowledge of retirement funds, including 401(k), Roth, profit-sharing, and ESOP, is a plus.

Responsibilities

Provide HR support to seven U.S. offices in California, Texas, and New York, and one office in Shanghai.
Administer recruitment, onboarding, payroll, data entry, benefits administration, and termination offboarding.
Track HR data, maintain compliant documentation, process payroll, prepare compliance reports, and support employees.
Conduct employee I-9 verifications using E-Verify.
Maintain electronic employee files in accordance with legal regulations.
Maintain compliance with federal, state, and local employment laws in California, New York, and Texas; review policies and practices and recommend best practices.
Update annual labor-law postings in physical and digital formats.
Manage daily email communications with employees, outside agencies, and vendors.
Use Excel to track employee hires, terminations, changes, benefits, visas, harassment training, leaves, and other HR information, including mail merges.
Handle payroll compliance and processing for remote employees through PEO and EOR arrangements.
Prepare or support reporting including ACA, W-2, EEO, and workers’ compensation reporting.
Administer HR programs related to compensation, benefits, leave, disciplinary matters, disputes, investigations, and harassment-prevention training.
Keep current on HR and employment-law trends, best practices, regulatory changes, and technologies.
Participate in employee disciplinary meetings, terminations, and investigations.
Process F-1 and H-1B visas and green cards with assistance from an immigration attorney.
Recruit, interview, and facilitate hiring for qualified applicants; work with departmental managers to determine the skills and competencies needed for openings.
Respond to employment-related inquiries from applicants, employees, and supervisors, referring complex or sensitive matters to appropriate staff.
Perform other duties as assigned.