Human Resources & Executive Support Specialist

DESTINY SPRINGS HEALTHCARE LLC•Surprise, AZ

5d•$24 - $0•Onsite

About The Position

The Human Resources & Executive Support Specialist is a split-role position supporting the Human Resources Department and providing limited administrative support to the Chief Executive Officer. The role supports recruitment and onboarding, employee records and HRIS data, training coordination, audits, benefits coordination, employee engagement, hiring processes, and other HR initiatives. Assigned CEO support may include calendar and meeting coordination, agenda preparation, meeting minutes, file organization, routine executive-office administration, and support for employee engagement activities. The position helps maintain compliance with internal procedures and external regulations, completes required regulatory training, collaborates to support hospital goals, and protects confidential information. The employee works independently and with a team on ongoing and special projects, committees, and other assigned work. This is an on-site office position at Destiny Springs Hospital Main in Surprise, Arizona. It requires regular attendance and may require approved overtime. The work involves standard office equipment, interruptions, time pressures, and multiple competing tasks. Physical requirements include sitting, standing, walking, handling and reaching, regularly using a keyboard, and frequently lifting or moving up to 10 pounds.

Requirements

High school education is listed in the job details; additional directly related experience may be considered in lieu of education.
Three years of directly related Human Resources and/or administrative support experience is required.
Experience working with confidential information is required.
A Level One Fingerprint Clearance Card in the State of Arizona is required.
Proficiency in Microsoft Windows and Microsoft Office Suite, including producing and formatting documents, spreadsheets, reports, and email communications and coordinating calendars, invitations, and meeting documentation.
Ability to use video-conferencing tools as needed.
Customer-service orientation and the ability to demonstrate poise, tact, diplomacy, and professionalism in sensitive situations.
Strong spelling, grammar, proofreading, verbal communication, telephone etiquette, report-writing, and correspondence skills.
Ability to work with numbers and basic mathematical concepts regularly.
Excellent follow-through, attention to detail, prioritization, organization, and deadline-management skills.
Ability to handle multiple competing tasks and demands and seek supervisory assistance when appropriate.
Ability to coordinate calendars, schedule meetings, prepare agendas and minutes, and communicate professionally with senior leaders, employees, applicants, and external contacts.
Ability to balance HR priorities with assigned executive-support duties while maintaining confidentiality, accuracy, professionalism, and appropriate escalation.
Ability to work independently, maintain organized files, and operate general office equipment, including fax and copy machines.
Ability to complete routine executive-office administrative duties accurately and efficiently.
Ability to meet the physical demands described, including sitting, standing, walking, using hands and fingers, reaching, and frequently lifting or moving up to 10 pounds.

Nice To Haves

Associate degree in Human Resource Management, Business, Healthcare Administration, or a related field preferred.
Bachelor’s degree preferred.
Three years of experience preferably in a hospital or healthcare environment.
Experience supporting recruitment, onboarding, recordkeeping, executive coordination, scheduling, confidential documentation, and employee-facing processes preferred.
Associate Professional in Human Resources (aPHR) certification or a higher-level Human Resources certification preferred, but not required.

Responsibilities

Provide administrative support to the Human Resources Director, including data entry, copying, filing, mailings, and related tasks.
Prepare HR correspondence and materials, including letters, memos, forms, policies, procedures, reports, spreadsheets, and confidential documents.
Coordinate recruitment and onboarding for new hires and temporary personnel, including job postings, candidate-screening support, interview scheduling, and file maintenance.
Maintain accurate personnel information in the HRIS and keep related correspondence, notices, files, records, and other information organized.
Support voluntary and involuntary separation processes in coordination with the Human Resources Director.
Administer HR procedures, documents, and forms and produce reports from the HRIS system.
Research and respond to assigned inquiries, coordinating analysis and recommendations with the Human Resources Director as appropriate.
Provide employees with general information about policies, programs, career development, regulations, and related matters; escalate complex or sensitive matters appropriately.
Assist with routine employee concerns, new-hire offers, training availability, onboarding, employment verifications, and related requests.
Assist with employee training and information programs and coordinate benefits, leave, training, employment, and related programs.
Provide assigned, limited administrative support to the CEO, including calendar coordination, scheduling, agenda preparation, meeting minutes, leadership-meeting coordination, file organization, and follow-up.
Assist with CEO-assigned special projects, communication tracking, and administrative tasks supporting executive-office operations and organizational priorities.
Perform routine executive-office administration, including copying paperwork, ordering and maintaining supplies, preparing materials, and organizing documents.
Support employee-engagement initiatives, including the Social Squad/Employee Engagement Committee and related activities.
Maintain confidentiality, professionalism, and appropriate boundaries when handling HR, executive, employee, legal, and organizational information.
Follow applicable Joint Commission, federal, and state regulations, policies, procedures, and instructions; raise compliance issues and complete required regulatory training.
Work independently and collaboratively on special projects, ongoing projects, committees, and other assignments.