Human Resources Data Analyst

University of Waterloo•Waterloo, ON

2d•CA$67,689 - CA$84,611

About The Position

At the University of Waterloo, we create and promote a culture where everyone can reach their full potential. As an employee, you get support & opportunities that empower you to advance your career. Explore how we can bring big ideas to life, together. The University is a welcoming workplace for those of all abilities, interests, and expertise. As part of our workforce, you can do what you do best, every day. Learn more about our recruitment process. Job Requisition ID: 2026-01478 Time Type: Full time Employee Group: Staff Job Category: Analytics and Reporting Employment Type: Temporary Department: Human Resources - Operations, Benefits, and Systems Hiring Range: $67,688.63 - $84,610.79 Posting Information: This posting is for an existing vacancy. Term: 1 year This position is being offered as a temporary contract.

Requirements

Undergraduate degree in Human Resources, Business Administration, Statistics, Mathematics, Data Analytics, Economics, Computer Science, Information Systems, Social Sciences, or a related field.
An equivalent combination of education and relevant experience may be considered.
1–3 years of experience in data analysis, business intelligence, human resources, institutional research, or a related analytical role.
Experience working with large datasets and producing reports for business stakeholders.
Strong analytical and problem-solving skills.
Exceptional attention to detail and commitment to data accuracy.
Ability to explain technical information to non-technical audiences.
Strong organizational skills and ability to manage competing priorities.
Demonstrated commitment to confidentiality and ethical handling of sensitive information.
Proficiency in Microsoft Excel, including advanced formulas, pivot tables, and data analysis functions.
Experience with data extraction and validation.
Knowledge of reporting and visualization tools such as Power BI, Tableau, or Cognos.
Basic understanding of statistical methods and data visualization best practices.

Nice To Haves

Coursework in data analysis, statistics, research methods, business intelligence, human resources, or information management is considered an asset.
Experience in a post-secondary or public-sector environment is considered an asset.
Familiarity with HR information systems (PeopleSoft, Workday, or similar systems) is an asset.

Responsibilities

Maintain and validate employee data within HR systems to ensure accuracy, consistency, and completeness.
Conduct routine data audits and assist with data remediation activities to support compliance with established data standards.
Investigate and resolve data discrepancies, working with HR stakeholders to improve data quality and reporting outcomes.
Support system updates, testing activities, data conversions, and configuration changes to ensure ongoing data integrity.
Develop and maintain regular HR reports, dashboards, and metrics.
Analyze workforce trends including headcount, turnover, recruitment, retention, diversity, absence management, and compensation.
Generate ad hoc reports to support HR leadership, faculties, and departments.
Identify patterns and trends and present findings in a clear and meaningful manner.
Collaborate with HR stakeholders to understand reporting requirements and business needs.
Assist in the development of automated reporting solutions and dashboard enhancements.
Document reporting processes and create data definitions and reference materials.
Participate in projects involving HR systems, data migration, and business process improvements.
Identify opportunities to streamline reporting processes and improve data collection methods.
Support initiatives that increase reporting automation and self-service access to HR data.
Participate in HR systems and analytics projects as required.
Contribute to the ongoing enhancement of HR reporting and analytics practices.