Human Resources Coordinator, Office of the Vice President for Research

The University of Texas at Austin•Austin, UT

19h•Hybrid

About The Position

The Human Resources Coordinator is an integral member of the Office of the Vice President for Research (OVPR) Human Resources team. The role provides operational, transactional, and administrative support for HR services across the research enterprise. Reporting to the HR Director and working closely with Senior HR Coordinators, the coordinator supports recruitment, onboarding, employee lifecycle management, Workday business processes, leave and timekeeping administration, and other HR operations. The role helps ensure compliance with University policies, operational excellence, and a positive employee experience for OVPR staff, managers, and student employees. The coordinator processes and tracks HR transactions; coordinates student employment and affiliate appointments; supports onboarding, offboarding, timekeeping, organizational data, team operations, and special projects; and communicates with employees, managers, and HR colleagues to help ensure timely and accurate service. The position is based at the UT Main Campus and may work around standard office conditions, with repetitive keyboard use at a workstation. The role is scheduled for 40 hours per week and is expected to continue.

Requirements

Bachelor’s degree and a minimum of 2 years of human resources experience; relevant education and experience may be substituted as appropriate.
Demonstrated attention to detail and ability to process transactions accurately, maintain records, and manage multiple assignments simultaneously.
Ability to work independently and collaboratively in a team-oriented environment, manage competing priorities, and meet established deadlines.
Strong written and verbal communication skills, including professional and effective communication with colleagues at all organizational levels.
Demonstrated customer service skills and ability to respond to inquiries in a timely, professional, and solution-oriented manner.
Ability to exercise sound judgment and discretion when handling sensitive and confidential information.
Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and Teams.
Organizational and problem-solving skills, including proactively identifying issues and following through to resolution.

Nice To Haves

At least 2 years of human resources experience at UT Austin.
Knowledge of University of Texas at Austin human resources policies, procedures, and business processes.
Proficiency with UT Austin Workday business processes, including recruitment, hire, change job, compensation, termination, and supervisory organization transactions.
Experience coordinating onboarding and offboarding, including background checks, technology access requests, and employment compliance requirements.
Experience serving as a departmental timekeeper or supporting time and absence management processes.
Experience coordinating student employment activities, including hiring, onboarding, and employment changes.
Experience monitoring and tracking complex business processes to ensure timely approvals, compliance, and successful completion.

Responsibilities

Initiate, process, track, and follow up on Workday transactions, including requisitions, candidate disposition activities, hires, personnel and compensation changes, organizational assignments, leave payouts, and terminations.
Ensure HR transactions and records comply with University policies, procedures, and OVPR HR procedures.
Prioritize multiple assignments, manage competing deadlines, communicate workload priorities and emerging issues, and support designated units in partnership with Senior HR Coordinators.
Monitor HR transactions and employee lifecycle activities for delays, issues, or compliance concerns, and communicate status, outstanding approvals, employee needs, and emerging concerns to Senior HR Coordinators.
Develop and distribute regular OVPR HR communications, including weekly employment opportunity announcements and monthly new hire updates.
Coordinate student employment activities across the OVPR portfolio, including recruitment support, hiring, onboarding, personnel changes, and separations; advise managers on student employment processes and requirements.
Coordinate affiliate appointments for assigned units, including appointment requests, renewal and expiration tracking, recordkeeping, documentation, and communications with sponsors about expirations, changes, and compliance requirements.
Provide cross-functional support and backup coverage for the OVPR HR team; assist with process improvement initiatives and special projects.
Coordinate onboarding and offboarding, including initiating background checks, launching Flexible Work Arrangement agreements, and submitting technology access requests.
Serve as a timekeeper for assigned units; review timesheets, monitor payroll deadlines, run reports, communicate about outstanding actions, and help resolve timekeeping issues.
Maintain organizational charts and personnel files for assigned units with current and accurate information.
Perform other duties and special projects as assigned.