Human Resources Coordinator (15 Month Contract)

Jumpstart Refugee Talent - Partner • Toronto, ON

5d • CA$51,904 - CA$64,880 • Onsite

About The Position

Our employer partner, a major Canadian Credit Union, is currently looking to add an experienced Human Resources Coordinator to their team! As the first point of contact for employees, the HR Coordinator provides client-centric support with a focus on employee onboarding and other employee lifecycle activities, reporting, and supporting the People & Culture (P&C) team in executing human resource related activities.

Requirements

• Post-secondary education in Business or Human Resources
• 1 to 2 years’ experience in a human resources capacity (i.e. HR Administrator etc.) considered an asset
• CHRP Designation (achieved or in progress) considered an asset
• Experience participating in a Joint Health & Safety Committee or supporting general Health & Safety activities considered an asset
• Experience within the credit union or financial services industry considered an asset
• Demonstrated ability to take initiative and work independently with the ability to exercise mature judgment and decision-making
• Strong customer service, relationship building, problem solving, and follow-up skills
• Strong active listening, verbal, and written communication skills
• Strong analytical skills with demonstrated accuracy and attention to detail
• Displays strong collaborative attributes to effectively work with employees, managers, and others in the P&C team
• Possesses a solid knowledge and understanding of employment standards and related legislation
• Ability to self-manage workload with strong time management, planning, prioritization, and organization skills
• Ability to seek out opportunities to improve processes and procedures that will positively impact workflows
• High level of integrity, ethics and professionalism; must be able to handle all confidential information with discretion and sensitivity
• Working knowledge of relevant employment and human rights legislation
• Proficient in Microsoft Office suite of products, including ability to work with data in Excel to present information that is accurate and easy to work with

Responsibilities

• Provide first level support to employees and People Leaders in the areas of policy interpretation and administration, employment legislation, employee programs, and related human resource functions and practices
• Coordinate employee onboarding, offboarding, and other lifecycle activities including making entries into the Human Resources Information System (HRIS); maintain employee and other department files; initiate and track all administrative requirements, and coordinate workflows between P&C teams
• Coordinate employee related Learning Management System (LMS) activities including employee onboarding, training assignments, offboarding, invoicing etc.; act as an LMS expert and provide end-user support to employees, liaising with the third-party vendor as required
• Monitor mandatory training completions and follow-up with employees as needed; produce quarterly completion status reports and support annual board reporting on training completions
• Support the roll-out of annual mandatory training and attestation projects, test LMS files, monitor and report on employee completions
• Coordinate employee registrations, follow-up, and reporting for non-LMS learning initiatives (annual pension webinars, benefits webinars, etc.)
• Prepare first-level human resources related reporting including basic reports out of HRIS, organizational charts, lieu-time reconciliation, employee moves and headcount reports; and other ad-hoc reports as required
• Complete biweekly unpaid absence reporting, problem solving where possible and escalating for help when needed
• Monitor, track, and action applicable pension enrollments, employee related licensing requirements or other employment conditions, conditional bonds, and work permit expiries; support employee benefit plan changes
• Draft job letters, employment verifications, position change letters, and other employee related correspondence
• Support cyclical activities, such as the performance review cycle and the creation and distribution of bonus and salary increase letters, internal and external audits and other system related reviews or exams requiring input or support
• Manage pregnancy, parental, family caregiver, and other standard job-protected leaves and provide support for other non-medical leaves of absence while limiting risk where possible
• Coordinate standard full-cycle medical disability leaves of absence claims; coordinating third party case initiation and claims management through to return to work.
• Support the P&C team with planned communication activities including updating applicable material on the company intranet
• Support Health & Safety program by scheduling and attending Joint Health & Safety Committee meetings, preparing meeting agendas, maintaining the annual workplan, recording minutes, preparing reports, and maintaining required postings in all company locations
• Continually identify solutions to simplify, automate, and improve HR processes and workflows to create operational efficiencies and scalability
• Keep current on applicable human resources trends and legislative requirements
• Support the broader People & Culture team, as required, with other duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree