Human Resources Coordinator - Seattle, WA

Concessions International•Seattle, WA

5d•Onsite

About The Position

This role involves managing human resources functions and providing administrative support. Key responsibilities include maintaining HR records, assisting with recruitment and onboarding, managing job postings, and answering employee and applicant queries. Additionally, the position supports office operations by managing supplies, processing badge applications, and handling invoicing and vendor statements.

Requirements

Accurate and up to date human resources files, records and documentation
Integrity and confidentiality of human resources files and records
Periodic audits of HR files and records
Enter new hire data into HRIS
Maintain accurate records of active job openings and received applications
Manage internal and external job postings
Answer frequently asked questions from applicants and employees
Schedule, organize materials and conduct new hire orientation
Assist with onboarding activities
Assist with recruitment activities
Employee engagement
Assist with various administrative and office tasks
Office supply management
Special projects
Process badge applications
Process invoicing
Auditing vendor statements
Invoice reconciliation

Responsibilities

Ensure accurate and up to date human resources files, records and documentation
Uphold integrity and confidentiality of human resources files and records
Perform periodic audits of HR files and records to ensure all required documents are collected and filed appropriately
Enter new hire data into the HR Information Systems (HRIS) and maintain accurate records of active job openings and received applications
Manage internal and external job postings
Answer frequently asked questions from applicants and employees regarding standard policies, benefits, hire processes etc., and refer more complex questions to senior-level, HR staff or management
Schedule, organize materials and conduct new hire orientation
Assist with onboarding activities such as background checks, fingerprint appointments and I9 verifications
Assist with recruitment activities, including but not limited to creating job postings, coordinating/scheduling interviews and pre-screening candidates
Employee engagement
All other duties assigned
Assist with various administrative and office tasks, including office supply management, special projects and other duties assigned
Process badge applications for new employees, renewals for current employees and termination of badge access for exiting employees in compliance with airport requirements
Process invoicing and auditing vendor statements and invoice reconciliation