Human Resources Coordinator

Seven Hills Foundation • Lincoln, RI

6d • Hybrid

About The Position

The Human Resources Coordinator facilitates HR processes at all locations while providing an exceptional onboarding experience for new employees at Seven Hills Foundation. This role administers employee hiring, onboarding, offboarding, and acts as a liaison between employees and their programs. The Human Resources Coordinator conducts required background record check processes and provides consistent administrative support to the human resources function, including data entry, file maintenance and compliance, and HRIS entry.

Requirements

• High School diploma, with administrative/secretarial training.
• Minimum of three years of relevant experience
• Accurate data entry skills; strong interpersonal and communication skills (verbal and written); proficiency in Microsoft applications; excellent telephone and organizational skills required
• Ability to function well in a high-paced and at times stressful environment
• Ability to travel and must have valid driver license
• Ability to drive.

Nice To Haves

• Associate degree preferred
• Strongly prefer a candidate with a demonstrated understanding of and competence in serving culturally diverse populations

Responsibilities

• Ensures complete and accurate data entry for the Human Resources Department.
• Personnel file maintenance; organize and maintain physical and electronic files
• Support new hires to onboard through applicable Human Resources Information Systems.
• Act as a primary contact for candidates from the time of conditional hire through the completion of New Employee Orientation.
• Completes Form I-9, verifies I-9 documentation and maintains I-9 files.
• Performs customer service functions by answering employee requests and questions.
• Partner with regional administrators to ensure all new hires have completed all the necessary steps prior to hire, including but not limited to criminal background checks, physicals, fingerprinting appointments, verification of degrees, verification of professional licenses, OIG checks, and references.
• Provide ongoing information to Corporate College on upcoming attendance rosters for New Employee Orientation.
• Assist Corporate College with New Employee Orientation, as needed.
• Assist recruitment team, as needed (i.e. job fairs, screening, setting up interviews, etc.)
• Create employee identification badges.
• Assist with the distribution of mail, faxes, etc. for Human Resources; assist with preparation of large mailings and special projects.
• Maintain office supplies and equipment inventory
• Fulfill employee requests for standard information and forms, as well as assistance with President’s Fund, referral bonuses, recognition programs, etc.
• Complete all verification of employment requests as well as preparing verification of employment letters upon request.
• Assist with preparing performance review reports.
• Prepare files and data for audits and reporting.
• Collect and report on employee satisfaction survey data.
• Assist with the coordination of special events (i.e., recognition events, employee outings, open houses, career fairs, health fairs, etc.), as well as processing requests for promotional or discounted tickets provided to Seven Hills Foundation.
• Provide telephone switchboard relief as required.
• Assist with offboarding of employees, to include but is not limited to, answering any questions they may have, directing to the appropriate personnel, and assuring the necessary separation paperwork has been completed.
• Delivers high level of customer service for employees in a professional and timely manner; strict adherence to maintaining confidentiality.
• Communicate any changes in related Human Resources policies and procedures to regional Human Resources Coordinators and other administrative support staff.

Benefits

• Health Insurance: Offered through Blue Cross Blue Shield , with generous company contribution.
• Enhanced Retirement Plan: 25% - 33% Employer match based on tenure.
• Student Loan Assistance: Consolidation, counseling, & limited employer contribution!
• Discounted Tuition with College & University Partnerships!
• Tuition Assistance: Reimbursed or prepaid college coursework!
• Home Mortgage Initiative: Favorable down payment ( 3-5%) , reduced closing costs co-paid by Seven Hills!
• Generous Accrued Paid Vacation
• Vacation Cash-Out Option
• 3 Paid Personal Days
• 11 Paid Holidays
• Accrued Paid Sick Time

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED