Human Resources Coordinator

Brooks Construction Company • Fort Wayne, IN

10d • Hybrid

About The Position

Brooks Construction is seeking a highly organized, detail-oriented Human Resources Coordinator to support a wide range of human resources and talent acquisition activities. This position plays a key role in recruiting, onboarding, employee support, HR administration, compliance, training coordination, and workforce engagement. The ideal candidate thrives in a fast-paced construction environment, demonstrates exceptional professionalism and confidentiality, and enjoys building relationships with employees, candidates, labor union representatives, and company leaders. This role offers an excellent opportunity to gain broad HR experience while contributing to the success of a growing organization.

Requirements

• Strong verbal, written, and interpersonal communication skills with the ability to communicate effectively with employees at all levels of the organization.
• Ability to build positive working relationships with employees, managers, candidates, labor union representatives, vendors, key educators, and community partners.
• Strong organizational skills with the ability to manage multiple priorities, deadlines, and interruptions in a fast-paced environment.
• Exceptional attention to detail and commitment to accuracy in data entry, recordkeeping, and document management.
• Ability to exercise discretion and maintain confidentiality when handling sensitive employee and company information.
• Strong customer-service orientation and commitment to providing responsive employee support.
• Ability to work independently while also contributing effectively as a member of a collaborative team.
• Ability to exercise sound judgment and make appropriate decisions within established policies and procedures.
• Strong public speaking and presentation skills, including the ability to conduct new hire orientations, employee meetings, recruiting events, and career fairs.
• Ability to learn and effectively utilize HRIS, ATS, and other human resources technology platforms.
• Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Ability to adapt to changing priorities and business needs within a dynamic construction environment.
• Ability to work effectively with both office and field personnel.
• Working knowledge of employment laws, HR best practices, and HR compliance requirements, or the ability to quickly develop such knowledge.
• Understanding of labor union environments, apprenticeship programs, and labor-management relationships, or the ability to learn and navigate these processes effectively.
• Demonstrated professionalism, reliability, dependability, and accountability.
• Associate degree in Human Resources, Business Administration, or a related field; or equivalent combination of education and experience.
• Minimum of two (2) years of professional administrative, recruiting, human resources, or related experience.
• Experience using HRIS and Applicant Tracking Systems (ATS).
• Experience coordinating recruiting events, job fairs, and workforce development initiatives.

Nice To Haves

• Human Resources experience within the construction, skilled trades, industrial, or other labor-intensive industries.
• Experience supporting a unionized workforce, coordinating with labor unions, and administering provisions of collective bargaining agreements.
• Knowledge of apprenticeship programs, hiring hall processes, union onboarding requirements, and labor-management relationships.

Responsibilities

• Coordinates recruiting activities for field and office positions including posting open positions on the company's website and various job boards.
• Assists with reviewing applications and conducting initial candidate screenings.
• Schedules interviews and coordinates hiring manager communications.
• Participates in career fairs, workforce development events, trade school outreach, community recruiting initiatives, and develops strong relationships with key educators.
• Leads the Company's High School Internship Program by developing relationships with local schools, recruiting and selecting interns, coordinating onboarding, supporting supervisors and mentors, monitoring intern progress, and facilitating a positive and meaningful internship experience.
• Maintains applicant tracking system (ATS) records and candidate communications.
• Coordinates all onboarding activities and conducts orientation for new hires.
• Prepares and distributes onboarding documents and employment paperwork.
• Coordinates pre-employment requirements and employment documentation.
• Partners with labor unions regarding onboarding requirements, referrals, and workforce coordination as needed.
• Maintains employee records and HR documentation with a high degree of accuracy and confidentiality.
• Processes employee data changes and maintains HRIS records.
• Assists with employment verifications, reporting, and HR correspondence.
• Reviews and responds to all initial unemployment claims and notifies the HR Manager of any unfavorable determinations, appeals, hearing notices, or other actions requiring company response or attendance.
• Supports employee communications and company-wide HR initiatives.
• Responds to employee inquiries and direct concerns to the appropriate resources.
• Assists with policy administration and compliance-related documentation.
• Coordinates employee training programs and training records.
• Maintains HR records in accordance with company policies and applicable employment laws.
• Administers the Company's wellness program, including employee participation and progress.
• Assists with audits, reporting requirements, and compliance initiatives.
• Supports recordkeeping related to labor relations, workforce programs, and employment practices.
• Helps ensure compliance with federal, state, and local employment regulations including maintaining bulletin boards and required posters.
• Supports special projects and HR initiatives as assigned.
• Assists team members across departments as needed.
• Performs other related duties as assigned.

Benefits

• Competitive pay
• Opportunities for performance-based bonuses
• Health Insurance - We pay 100% of the premium for you, your spouse and your eligible children)
• Prescription Drug Plans
• Dental and Vision Insurance
• Health Savings Accounts – We make contributions on your behalf
• Flexible Spending Accounts
• Paid Vacation and Holidays
• Employee Assistance Program
• Telehealth Services
• 401K Plan – We contribute a portion of your 401K for you
• Short-Term Disability
• Long-Term Disability and Life Insurance
• Access to training programs and advancement opportunities
• Tuition reimbursement program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree