Human Resources Coordinator

St. Olaf College • Northfield, MN

26d • Onsite

About The Position

The Human Resources Coordinator provides essential support to the Human Resources department, performing general office duties, administrative tasks, and managing specific HR processes. This role involves coordinating appointments, maintaining the HR website, managing the AskHR system, and handling I-9 forms and background checks. Additionally, the position oversees office management functions such as budget tracking, invoice payment, supply ordering, and employee data entry. A key responsibility includes supervising and training student employees within the HR department. The role requires flexibility, adaptability to changing priorities, and a commitment to fostering an inclusive community. The position reports to the Director of Human Resources and supervises student workers.

Requirements

• Associate’s degree or equivalent work experience.
• 1+ year of experience with administrative support.
• Strong customer service and listening skills.
• Excellent organizational and time management skills.
• Intermediate to advanced skill with the Google Workspace (Gmail, Docs, Sheets, Slides) or Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Nice To Haves

• Bachelor’s Degree or equivalent work experience.
• 2+ years of experience in administrative support, human resources, or higher education.

Responsibilities

• Perform general office duties professionally including greeting, answering phones, and routing correspondences.
• Provide administrative support to ensure efficient office operation, which is including but not limited to benefits, onboarding, orientation and recruiting.
• Coordinate appointments, meetings, and events.
• Maintain the Human Resources area website.
• Manage the AskHR ticketing system and email alias.
• Manage I-9’s for Staff & Faculty.
• Manage background checks for Staff.
• Track the budget in consultation with the applicable stakeholder(s), including paying invoices, keeping track of credit card expenses, and order office supplies.
• Oversee document retention.
• Enter and update employee information in Human Resources databases and tracking systems.
• Assist with data entry reports for audits and internal requests.
• Provide support to Student Employment for I9 processing.
• Hire, train, and lead student employees working in Human Resources; approve timecards.
• Assign and oversee administrative tasks assigned to student workers.
• Be flexible to adjust priorities and thrive in a fast-paced environment where the requirements change regularly.
• Support, respect, and commit to embracing diverse backgrounds, values, and points of view to build a strong and inclusive community.
• Complete and meet deadlines for required training and performance management cycle.
• Perform other duties as assigned.

Benefits

• The standard 40-hour work schedule is Monday - Friday, 8:00 am - 5:00 pm; flexible work arrangements can be proposed and are subject to approval by HR and relevant supervisors.
• Hourly Rate: $21 - $23.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree