Human Resources Coordinator

GardaWorld • Nashville, TN

1d • Onsite

About The Position

GardaWorld is hiring a Human Resources Coordinator to support the HR department’s daily operations at its Nashville, Tennessee work site. The role supports candidate management, recruitment, onboarding, employee records, training coordination, benefits communication, HR compliance, and employee support. It also includes branch administrative tasks and travel to client sites within the market; travel expectations vary by branch.

Requirements

• Authorized to work in the United States.
• Must be at least 21 years old where required by applicable law or contractual requirements.
• High school diploma required.
• Valid driver’s license and a driving record that meets company vehicle and insurance eligibility standards.
• A minimum of 1–3 years of experience in a fast-paced human resources environment.
• Experience with proprietary and mass-market systems.
• Proficiency in Microsoft Office Suite.
• Skills in onboarding, employee documentation, background checks, benefits communication, and HR compliance reporting.
• Proficiency with HRIS/ATS platforms, including maintaining accurate records, clean data, and compliant workflows.
• Clear and effective communication, excellent customer service, professionalism, attention to detail, and ability to manage high-volume tasks and adapt in a fast-paced environment.

Nice To Haves

• An associate or bachelor’s degree in human resources management or a related field.

Responsibilities

• Guide applicants through the application process and manage their progress and statuses in the applicant tracking system.
• Collaborate with branch staff to screen and interview candidates, extend job offers, conduct new-employee orientations, and schedule orientation and Learning Management System enrollment.
• Administer drug screens, fingerprinting, and background checks for candidates who receive conditional job offers.
• Communicate benefits to new hires, during employment changes, and during open enrollment.
• Review training-hours reports for accuracy before payroll processing.
• Transition candidates into WinTeam and complete post-hire maintenance; conduct employment verifications as needed.
• Build and maintain branch employment records and reports in accordance with record-retention policies, including I-9s, W-4s, direct-deposit elections, and pay cards.
• Manage uniform inventory, place orders, review invoices, and schedule restocking; issue employee name badges.
• Verify licenses, ensure compliance reporting, maintain transfer-request reports, and monitor driver compliance.
• Process terminations and respond to unemployment claims.
• Maintain WinTeam data integrity, including employee status changes.
• Coordinate employee engagement efforts, including surveys, new-hire orientation, special events, and recognition programs.
• Maintain OSHA documentation, support EEO-1 report filing, and ensure compliance with EEO regulations.
• Communicate state and local employment-law changes to the Regional HR Leader (RHRL).
• Facilitate and coordinate safety and workers’ compensation programs and quality-assurance assessments.
• Assist walk-in applicants and employees, providing computer support as needed; answer branch phones as required.
• Perform other related duties as assigned.

Benefits

• Medical, dental, and vision insurance plans
• 401(k) with employer matching contributions
• Paid time off (PTO)
• Paid holidays
• Disability coverage
• Life insurance options
• Career growth opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED