Human Resources Coordinator

HRI Hospitality•Indianapolis, IN

About The Position

The Human Resources Coordinator coordinates aspects of the hotel’s Human Resources function in accordance with hotel standards and compliance requirements, while maintaining confidentiality in employee relations. The role supports recruiting and onboarding, benefits, payroll, HR records and systems, employee communications, recognition programs, and associate relations. The Coordinator serves as a point of contact for associates when the Human Resources Manager is absent and assists wherever needed. The job description notes that duties may change or be supplemented as hotel needs require.

Requirements

High school graduate or equivalent; some college.
Ability to prioritize and organize work assignments.
Ability to focus attention on details.
Ability to problem solve and troubleshoot.
Ability to input and access information in systems.
Ability to remain calm and courteous when consulting in demanding or difficult work situations.
Maintain confidentiality in employee relations.
Comply with hotel and company policies, rules, procedures, and supervisory instructions.

Nice To Haves

Previous experience in Human Resources.
Experience with Canva.

Responsibilities

Coordinate recruiting and onboarding for open positions and track related activities.
Maintain safety bingo communications and communication boards.
Serve as the point of contact for associates when the Human Resources Manager is absent.
Maintain knowledge of hotel and departmental policies and procedures.
Assist with benefits enrollment.
Distribute bus passes, parking proxy cards, and building access cards.
Complete bi-weekly payroll when the Human Resources Manager is absent.
Meet with new employees to collect required paperwork and documentation, explain benefits, and review relevant policies and procedures.
Conduct new-hire orientation as needed and assist the HR Manager with AOS completion.
Coordinate, process, verify, and maintain HR-related work, including recruitment, training, benefits, employee relations, and I-9s.
Enter new employee information into payroll and HRIS systems and update records when employee changes occur.
Approve employee information in the payroll system as needed.
Maintain electronic and paper personnel files.
Communicate departmental supply needs and support organization and cleanliness.
Promote positive associate relations and demonstrate integrity and a can-do attitude.
Implement tracking methods and conduct periodic departmental audits.
Monitor and help execute employee recognition programs, including MVP, COQ, quarterly celebrations, and birthday and anniversary cards.
Perform other appropriate duties and assignments as requested by supervisors, managers, or other hotel/company officials.
Meet performance standards and comply with company and hotel policies, rules, procedures, and supervisory instructions.