Human Resources Coordinator

Harwood Lloyd, LLP • Hackensack, NJ

8d • $25 - $27 • Onsite

About The Position

Harwood Lloyd LLP seeks a highly organized, detail-oriented Human Resources Coordinator for its Hackensack, New Jersey office. The coordinator supports the Human Resources Manager with day-to-day HR operations, particularly HR administration, benefits, recruitment, payroll, and general administrative and office support. The position works with employees, candidates, vendors, Finance, and firm leaders, while handling sensitive employee information confidentially and professionally.

This is a full-time, onsite role with a Monday–Friday schedule of 9:00 a.m. to 5:00 p.m. The coordinator must be flexible in supporting business needs and able to manage competing priorities in a fast-paced office. Harwood Lloyd LLP is a full-service law firm with more than 35 attorneys, serving regional and individual clients. The firm emphasizes high-quality client service, collaboration, and an environment that supports employees’ personal and professional growth.

Requirements

• At least three years of experience working as an HR generalist in a professional services setting.
• Bachelor’s degree in Human Resources, Business Administration, or a related field preferred; equivalent relevant experience may be considered.
• Experience in a professional services, law firm, or similarly structured environment.
• Previous experience in human resources, payroll, benefits, and/or office administration in a professional environment.
• Familiarity with applicable federal and state employment laws and regulations.
• Familiarity with HRIS and payroll systems.
• Strong proficiency in Microsoft Office, particularly Excel and Outlook.
• Excellent organizational and time-management skills, attention to detail, and accuracy.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion and professionalism.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced office environment.
• Ability to work independently and collaboratively as part of a team.
• Willingness to learn new processes, take initiative, and contribute ideas for improving processes and procedures.
• Must be willing and able to work full-time, in person, at the Hackensack office, with flexibility.

Nice To Haves

• Experience with iSolved, ADP, or Workday.
• Bachelor’s degree in Human Resources, Business Administration, or a related field.

Responsibilities

• Support the HR Manager with daily HR operations and employee-related matters.
• Maintain accurate, confidential employee personnel files and HR records.
• Assist with onboarding and offboarding, including paperwork, orientation coordination, and collection of required documentation.
• Update employee information in the HRIS and other applicable systems.
• Prepare employment letters, HR communications, reports, and other documents.
• Track employee attendance, PTO, leave, and other employment-related information.
• Respond to routine employee questions and escalate matters to the HR Manager when appropriate.
• Assist with administration of medical, dental, vision, life insurance, disability, and other employee benefits under supervision.
• Support new-hire benefit enrollment, qualifying life event changes, benefit updates, vendor coordination, employee benefit questions, recordkeeping, and annual open enrollment.
• Assist with job postings, candidate communications, interview scheduling, and recruitment coordination.
• Support the HR Manager throughout recruiting and new-employee onboarding.
• Run reports and help ensure hiring practices comply with applicable HR regulations.
• Prepare reports, spreadsheets, correspondence, and presentations.
• Prepare the employee newsletter and telephone lists, and track attorney registration.
• Assist with HR audits, compliance initiatives, and special projects.
• Coordinate with the HR Manager and senior leaders on ad hoc HR-related tasks.
• Assist with meeting minutes, employee events, training sessions, and other firm-related activities as needed.
• Assist the HR leader with business operations and office management needs, including communicating with vendors, clients, and employees about office-related concerns.
• Assist with preparation, processing, and review of biweekly payroll.
• Review timecards, attendance records, PTO, and other payroll-related information for accuracy.
• Assist with payroll adjustments, deductions, reimbursements, and employee inquiries.
• Coordinate with Finance, payroll vendors, and internal departments to resolve payroll discrepancies.
• Maintain payroll records and assist with payroll reporting, handling payroll information confidentially and in accordance with applicable policies and regulations.
• Perform other duties and responsibilities as assigned by the HR Manager.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level