HR Coordinator

International Paper•Bogalusa, LA

11d•Onsite

About The Position

The Human Resources Coordinator will provide essential support to the HR manager, HR business partners, and the Training Department. This role involves a wide range of responsibilities including managing employee benefits communications, assisting with FMLA and LOA processes, coordinating retirement transitions, generating various HR reports, assisting with payroll functions, performing Oracle and Kronos duties, maintaining seniority lists, managing job postings, facilitating new hire onboarding, ensuring compliance with federal and state postings, handling unemployment claims and hearings, managing ADA accommodations, adhering to records retention policies, providing employee relations support, performing administrative duties, maintaining office organization according to 5S standards, and completing expense reports and Affirmative Action Plan data.

Requirements

High School graduate or equivalent
Proven Human Resources job experience
Ability to administer Company sensitive/confidential information with discretion
Excellent time management skills and prioritization skills
Excellent relationship and personal savvy with a positive attitude
Proficiency in operating various office machines and equipment
Knowledge, utilization and proficiency in use of a variety of software packages

Nice To Haves

SHRM preferred

Responsibilities

Provide support to the HR manager, HR business partners, and Training Department.
Manage employee benefits communications, including changes, reminders, billing issues, plan explanations, and life event assistance.
Assist employees with filing for FMLA and LOA, process transactions in Oracle, and report FMLA days used to Sedgwick.
Coordinate retirement processes with employees, explain retirement plans, and manage associated paperwork and system updates.
Run and maintain various HR reports, including Headcount, Employee Data, Oracle clean up, Employee Mailings, Years of Service, and Vacation Eligibility.
Assist with payroll issues, key pay increases, and manage overpayments.
Perform Oracle duties such as processing new hires, separations, transfers, LOA, pay changes, position maintenance, and reports.
Manage Kronos system by adding job codes, changing default pay, and running reports.
Maintain seniority lists, including adding new hires, updating moves, removing separated employees, and noting upcoming retirements.
Create, post, and manage job postings for hourly positions, including tracking bids and coordinating release dates.
Facilitate the new hire process from outreach letters to system entry, including testing, background checks, drug testing, and onboarding paperwork.
Ensure all federal and state mandatory postings are up to date and retained for audit purposes.
Communicate important employee information, including benefit perks and status changes to payroll.
Provide necessary information to the unemployment office and manage unemployment hearings.
Recognize the need for ADA accommodations, discuss restrictions, complete forms, and work with management and legal as needed.
Adhere to records retention policy for all personnel and related files.
Assist employees with personal matters and offer EAP information.
Perform administrative duties such as answering calls, scanning, setting up meetings, mail distribution, and ordering supplies.
Maintain a clean and organized office according to 5S standards.
Complete Concur expense reports by deadline.
Compile and review data for the Affirmative Action Plan and send outreach letters.