Human Resources Coordinator (Santa Rosa)

Northern California Behavioral Health System•Santa Rosa, CA

13d•$27 - $32•Onsite

About The Position

The Human Resources Coordinator provides day-to-day administrative support for the Human Resources Department. Primary duties include employee management, including onboarding, training, compliance, and recruiting. The HR Coordinator also serves as the key contact for employee questions, comments, concerns, complaints and suggestions. While the HR Coordinator may not serve as the direct administrator for benefits, savings, and retirement plans, they act as a liaison to direct employee concerns appropriately to either our external partners or the HR Director. The Human Resources Coordinator maintains knowledge of, participates in further training provided, and understands the potential risks regarding occupational health hazards (e.g. bloodborne pathogen exposures).

Requirements

General knowledge of federal and state hiring and employment laws required.
General knowledge of routine administration of employee benefit programs required.
Maintains confidentiality of employees, applicants, and patients at all times.
Sensitivity to and willingness to interact with persons of various social, cultural, economic and educational backgrounds.
Proficiency with software and/or equipment (Microsoft Office applications including Outlook, Word, Excel and PowerPoint).
Strong organizational skills with ability to prioritize projects, work relatively independently, manage multiple tasks, and meet deadlines.
Strong written and verbal communication skills required.
Strong interpersonal skills, including the ability to work with people with a variety of background and educational levels.
Ability to work independently and as part of a team.
Good judgment, problem solving and decision-making skills.
Demonstrated commitment to working collaboratively with staff in all departments and at all levels of the organization.
Ability to work in a fast-paced, expanding organization.
Use standard office equipment and access, input, and retrieve information from a computer.
Use computer keyboard with manual and finger dexterity and wrist-finger speed sufficient to perform repetitive actions efficiently for extended periods of time.
Communicate effectively in person or via telephone in a manner which can be understood by those with whom the person is speaking, including a diverse population.
Give and follow verbal and written instructions with attention to detail and accuracy.
Perform complex mental functions and basic arithmetic functions; interpret complex laws, regulations, and policies; collect, interpret, and/or analyze complex data and information.
Vision: see details of objects at close range.
Coordinate multiple tasks simultaneously.
Reach forward, up, down, and to the side.
Sit or stand for minimum periods of one hour at a time and come and go from the work area repeatedly throughout the day.
Lift up to 25 pounds.

Nice To Haves

Associate’s Degree or equivalent level of education and experience preferred.
Three years’ experience working in Human Resources preferred.
Experience with managing complex and detailed records preferred.
Health care industry preferred.

Responsibilities

Manage the employee experience from orientation through post-employment, including verifications of employment, compliance management, status changes, promotions, transfers, separations, and benefits enrollment.
Administer leaves of absence, monitoring LOA requests, return to work information, eligibility for programs and services, and modified duty.
Coordinate recruitment and onboarding activities, including posting recruitment ads, collecting resumes, responding to candidate inquiries, and collecting required employment documents.
Conduct initial candidate screenings (phone, webcam, or in-person) and assess suitability for positions.
Participate in interviews with various levels of administration to provide insight into candidate suitability.
Maintain and update HR resources, including forms, applications, interview guides, job descriptions, offer letters, and pre-screen results, ensuring compliance with federal, state, and company-wide expectations.
Maintain files of all employees and contractors, ensuring compliance with local, state, and federal requirements.
Lead or assist in the preparation of required reporting, such as EEO-1 Component 1, California Pay Data, Occupational Employment and Wage Statistics, and regular internal reports.
Organize schedules, materials, and track completed training events for employee training and orientation programs, including new employee orientation and CPR training.
Maintain continuity of process for digital or electronic systems such as Workable, DocuSign, Zoom, Kronos, Pre-Employ, UKG, and other digital vendors.
Monitor and track employee compliance with annual trainings, health compliances, and other requirements.
Provide general department administrative support, including filing, scheduling, compliance completion, employee education, and redirecting staff complaints or concerns.
Perform any additional related duties as requested by the HR Department or other administrator.