Human Resources Coordinator

Waverly Heights•Gladwyne, PA

About The Position

The HR Coordinator provides comprehensive administrative and operational support to the Human Resources department and helps ensure HR processes run smoothly. Responsibilities span recruitment, onboarding, record maintenance, employee relations, training and compliance, and general departmental administration. The role serves as a helpful initial point of contact for employees and requires strong organization, attention to detail, confidentiality, and professionalism. The position supports recruitment and onboarding, maintains employee information and audit-ready files, assists with Workers’ Compensation documentation and reporting, processes retirement plan changes and related requests, and coordinates employee communications and recognition. It also provides administrative support for training and compliance activities, including use of HRIS and training systems. Waverly Heights is located in Gladwyne, Pennsylvania, just outside Philadelphia. The organization describes compassion, respect, hospitality, employee growth, and professional development as important values, and states that it is committed to an inclusive workplace and equal opportunity employment.

Requirements

High school diploma or equivalent required.
Strong computer skills, including proficiency in Microsoft Outlook, Word, and Excel.
Excellent communication and interpersonal skills for daily interaction with employees and management.
Strong organizational skills and acute attention to detail for maintaining extensive records.
Ability to handle sensitive and confidential information with discretion.

Nice To Haves

Bachelor’s degree in human resources or a related field preferred.
Previous experience in an administrative or HR support role strongly preferred.
Experience with HRIS such as Paycom and training software such as Relias is a plus.

Responsibilities

Support recruitment and onboarding by preparing pre-hire paperwork, processing background and reference checks, and coordinating employee training.
Serve as the initial point of contact for employee inquiries and route questions as appropriate.
Create and maintain new-hire personnel documents and ensure required documentation is completed within the first 30 days.
Enter, update, and manage employee information in Paycom HRIS and Relias training systems, including hires, status changes, and terminations.
Maintain active and terminated personnel, health, and training files in an organized, audit-ready condition; perform daily filing and keep the filing room and common areas orderly.
Prepare and maintain supplies of HR forms, onboarding packets, employee handbooks, and orientation materials.
Maintain Workers’ Compensation records and support the VP of Human Resources with reporting, documentation, and tracking of claims and related activities.
Coordinate employee communications and mailings, distribute incoming and outgoing mail, and handle copying, faxing, and correspondence.
Process initial and ongoing retirement plan contribution changes and review loan and withdrawal requests for accuracy and completeness.
Respond professionally to employee relations questions and concerns while maintaining confidentiality and respect.
Administer employee recognition items, such as birthday cards and flowers, and process referral bonus paperwork.
Set up Relias accounts, track training completions and attendance, assist with compliance reporting, and support policy manual updates.
Coordinate office supplies and equipment maintenance as needed.

Benefits

100% employer-paid medical insurance for full-time employees.
100% employer-paid dental insurance for full-time employees.
100% employer-paid life insurance and long-term disability for full-time employees.
Educational assistance, including student loan assistance, tuition assistance, and scholarships.
Generous annual non-matching 401(k) contributions.

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