Human Resources Assistant

Joliet Junior College • Joliet, IL

19h • Onsite

About The Position

The Human Resources Assistant will provide office support to the Human Resources Department and assist with HR projects and events. Joliet Junior College is an AA/EO employer and strongly encourages applications from candidates who would enhance the diversity of its staff. The student population at the college is diverse in ethnicity, gender, language, age, and background. Founded in 1901 as the nation’s first public community college, JJC’s dedication to student learning, community prosperity, and personal growth has influenced generations of students and community partners. Our six campuses and extension centers ensure accessibility and empower 30,000 students annually to improve their lives through the power of education. Our commitment to our mission drives the change and innovation necessary to meet the evolving needs of our students, employees, and community. Our continued success is drawn from talented, diverse, and committed employees whose knowledge and passion for education create a thriving culture both in and out of the classroom. JJC supports an inclusive and collaborative environment where everyone can learn, grow, and perform at their best. We invite you to apply your skills and experience in a way that supports excellence and rewards your contributions.

Requirements

• Associate's degree; or in lieu of Associate’s degree, must have equivalent college credit hours.
• Previous experience in an administrative or office support role, preferably in an HR setting.
• Excellent customer service skills with the ability to work effectively with minimal supervision.
• Excellent verbal and written communication skills; strong presentation skills.
• Proficiency in the utilization of Microsoft Office suite and social media platforms.
• Ability to handle sensitive and confidential information with discretion.
• Ability to establish and maintain cooperative and effective working relationships with other members of the college and community, displaying cultural competence as well as emotional intelligence.
• Demonstrated commitment to the college’s core values of respect and inclusion, sustainability, integrity, collaboration, humor and well-being, innovation, and quality.

Nice To Haves

• Workday experience.
• Work experience in higher education.
• Experience with a Learning Management System (LMS) and HRIS system.
• Demonstrated multicultural competence.
• English and Spanish verbal and written communication proficiency.

Responsibilities

• Receive and direct visitors while assessing the relative importance of each, answer telephones, screen callers, provide information as requested. Assist in preparing all incoming and outgoing correspondence. Provide department coverage.
• Conduct I-9 verifications, employment verifications, sort & distribute mail, and other administrative tasks as needed.
• Maintain records for new hires and separating employees in the State Universities Retirement System.
• Perform project work for any of the HR areas (i.e.: HRIS, labor/employee relations, learning/wellness, talent acquisition, total rewards). Collaborate with project owner for training, to understand timeline, and to deliver the established outcomes.
• Prepare training announcements, enrollment forms, evaluation materials, and other documents.
• Assist with meeting/training support including room reservations, logistics, and other supplies.
• Work collaboratively as a team member with other members of management and the HR staff.
• Serve as a back-up to the Sr. Administrative Assistant.
• Develop and maintain organizational communications for the employee newsletter, employee portal, social media, and other resources to ensure employees have knowledge of training and development events, resources, and other HR initiatives.
• Maintain a high level of confidentiality of information originating from or directed to the department related to personnel, employee/labor relations, and organizational issues.
• Assist with special events and serve on committees as needed.
• Participate in achieving departmental and college goals and objectives.
• Perform other job-related duties as assigned.

Benefits

• JJC offers regular full-time positions a variety of fringe benefits including retirement benefits, holidays, personal time, and other discounts/reimbursement for classes.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 101-250 employees