Human Resources Assistant

Stony Brook University•Stony Brook, NY

About The Position

The Human Resources Assistant coordinates HR functions for the Cancer Center while maintaining the utmost confidentiality. The role supports recruitment, hiring and retention, time and attendance, employee relations, HR administration, reporting, records management, training coordination, and timesheet administration. The assistant must work independently and manage multiple priorities in a fast-paced, deadline-driven environment. Excellent organizational, analytical, written, and verbal communication skills are necessary for success.

Requirements

Bachelor’s degree (foreign equivalent or higher).
Two years of full-time administrative experience in an office setting.
Human Resources experience.
Proficiency with computer software, including Microsoft Office and/or Google applications.
Excellent organizational, analytical, written, and verbal communication skills.
Ability to work independently and manage multiple priorities in a fast-paced, deadline-driven environment.
Ability to maintain confidentiality.

Nice To Haves

Advanced degree (foreign equivalent or higher).
Two years of full-time Human Resources experience.
Recruiting or Talent Acquisition experience.
Experience working with an applicant tracking system.
Experience working with an HRIS.

Responsibilities

Assist with departmental recruiting and work with hiring managers to develop or update position descriptions.
Create job requisitions in the Talent Management System (TMS) and prepare and review job-related documents, including organizational charts and interview questions.
Review applicant pools; forward resumes and applications to search committees; schedule interviews and locations; and conduct reference checks.
Process hiring requests and prepare new-hire packets.
Process confidential HR assignments, including change requests, appointments, terminations, salary information, personnel transactions, and payroll transactions.
Track work-related accidents, review and process incident reports, and create, modify, and update databases.
Assist with ensuring budgeted lines are appropriate and information is clearly recorded.
Update departmental organizational charts and maintain the HR Master List.
Ensure HR information and reports are accurate and up to date.
Track transactions and compile and distribute reports on personnel and payroll matters.
Help maintain a database of departmental policies and procedures, and maintain probation reports and process probation forms.
Maintain personnel files and records, including timesheets, performance programs, evaluations, training records, labor relations matters, workers’ compensation, leaves of absence, and other employee information.
Onboard and offboard employees and maintain HR requisition files.
Update, track, and distribute performance evaluations and programs to support departmental compliance.
Coordinate safety and other training, including scheduling, sign-in sheets, and meeting logistics.
Track training attendance and progress and follow up with managers about course attendance.
Assist with internal training sessions for new managers and supervisors.
Maintain and update the timesheet database; assist with printing, sorting, distributing, collecting, and reviewing timesheets.
Perform other duties as assigned in accordance with the position’s rank and departmental mission.