Human Resources Assistant
About The Position
The Human Resources Assistant provides administrative and operational support to the Human Resources Department. The role assists with recruitment, onboarding, employee records management, benefits administration, compliance documentation, and HRIS data entry in ADP Workforce Now. It ensures HR processes are completed accurately and in accordance with company policies and applicable federal and state employment regulations. The position operates in a professional office environment within a hotel setting and may involve interaction with employees across multiple departments. Within the first 30 days, the Human Resources Assistant must demonstrate proficiency in the tasks listed on the New Hire Training Checklist.
Requirements
- At least 1 year of administrative or HR support experience.
- Proficiency in Microsoft Office Suite, including Excel, Word, and Outlook.
- Strong organizational and time-management skills.
- Attention to detail and accuracy.
- Ability to maintain confidentiality.
- Excellent communication and interpersonal skills.
- Ability to manage multiple priorities in a fast-paced hospitality environment.
- Ability to sit for extended periods and occasionally stand, walk, and lift up to 15 lbs.
Nice To Haves
- Associate’s or Bachelor’s degree in Human Resources, Business Administration, or a related field.
- Experience in the hospitality industry.
- Experience with HRIS systems; ADP Workforce Now is preferred.
- Knowledge of E-Verify and Form I-9 processes.
Responsibilities
- Assist with posting job openings on recruitment platforms such as Indeed and ADP Recruiting.
- Schedule interviews and coordinate communication between candidates and hiring managers.
- Conduct new-hire onboarding, including completion of pre-employment documentation.
- Prepare and process new-hire packets and onboarding materials.
- Ensure Form I-9 and E-Verify are completed within required timelines.
- Maintain onboarding trackers and candidate status reports.
- Enter and update employee information in ADP Workforce Now.
- Maintain accurate and current electronic and physical employee personnel files.
- Process employee status changes, including transfers, promotions, pay-rate changes, department changes, and terminations.
- Assist with headcount reports and referral program tracking.
- Support HR audits, including I-9 documentation, OSHA logs, and Workers’ Compensation documentation.
- Help ensure compliance with company policies and employment regulations.
- Assist with preparing new-hire, turnover, open-requisition, and referral-bonus reports.
- Assist employees with general HR-related inquiries.
- Support benefits enrollment and employee communications during open enrollment.
- Assist with leave-of-absence documentation, including FMLA and ADA documentation.
- Coordinate employee engagement initiatives and HR-related events.
- Maintain confidentiality of employee records and HR information.
- Prepare HR correspondence and employment verification letters.
- Support HR departmental projects and initiatives.
- Assist in organizing job fairs and recruitment events for hotel operations, including Housekeeping, Front Desk, PBX, and Food & Beverage.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
