Human Resources Assistant

Commander, Navy Installations Command•Naval Air Station Jacksonville, FL

1d•Onsite

About The Position

This position is located in the Morale, Welfare and Recreation (MWR) Department at Naval Air Station Jacksonville, Florida. The Human Resources Assistant performs human resources and administrative support functions involving civilian human resources processes and employee benefit transactions. The role provides administrative and technical support for personnel functions, including personnel actions for craft and trade and pay band Non-Appropriated Fund employees across a variety of occupations. The assistant processes and reviews personnel actions and supporting documents, maintains official personnel files and suspense records, assists employees with appointments and benefits, and provides guidance on routine personnel procedures and policies. The position also supports staffing and vacancy announcement activities, conducts new employee orientation, researches personnel issues, compiles reports, and enters information into automated personnel systems. The position requires one year of specialized experience in routine personnel processing and HR administrative support. No positive education requirement is specified. Employment is regular full-time. The position requires suitability for federal employment, a favorable background investigation and the ability to obtain a secret security clearance. Other stated conditions include U.S. citizenship or U.S. national status, employment verification, identity verification for installation access, and a valid state driver's license to operate motor vehicles.

Requirements

At least one year of specialized experience in routine personnel processing and general HR administrative support.
Knowledge of routine personnel processing rules, procedures, and operations.
Knowledge of office file arrangements and the purpose and content of personnel records, including Official Personnel Folders (OPFs), and ability to file, retrieve, and maintain suspense records.
Knowledge of steps and procedures for processing personnel documents and recurring official personnel actions.
Knowledge of personnel and staffing rules, procedures, terminology, and requirements related to personnel action processing.
Knowledge of formats, punctuation, grammar, and clerical procedures for accurately preparing correspondence and documents.
Basic knowledge of local personnel activities sufficient to perform routine clerical tasks.
Skill in fact-finding and researching records to locate, extract, and compile relevant information into organized summaries and reports.
Skill in Microsoft Office programs such as Word, Excel, PowerPoint, and Outlook.
Ability to communicate effectively orally and in writing.
Ability to make sound procedural decisions and resolve recurring documentation discrepancies under standard personnel guidance and instructions.
Ability to understand and provide basic program information.
Must meet federal employment suitability requirements and successfully complete a background investigation, including fingerprint identification and background inquiry forms.
Must successfully pass employment verification (E-Verify) and resolve any discrepancies as a condition of employment.
Must complete a Personal Identity Verification process requiring identity documents; REAL ID or acceptable credentials/documents are required for access to government facilities.
Must provide proof of U.S. citizenship or U.S. national status.
Must have a valid state driver's license to operate motor vehicles.
Must use direct deposit/electronic funds transfer for salary payments.
Selective Service registration is required for males born after December 31, 1959, unless exempt.
Must be able to obtain a secret security clearance.
May be required to pass pre-employment examinations and complete a probationary period.
A Social Security Card is required.
Must remain drug-free during federal employment.

Responsibilities

Perform administrative and technical support work across personnel functions.
Process the full range of recurring personnel actions for craft and trade and pay band Non-Appropriated Fund employees.
Review requests for personnel actions for accuracy, required authority, position numbers, organizational data, supporting documents, signatures, and routing requirements.
Process new appointments and assist employees with appointment forms, benefit registrations, beneficiary designations, tax forms, and background investigation documents.
Calculate or track due dates for personnel actions, including within-grade increases, conversions, performance appraisals, temporary appointment expirations, and salary retention periods.
Verify employment and process Requests for Personnel Actions (SF-52s), ensuring supporting documents are complete and included.
Provide customers and employees with information about personnel procedures, instructions, regulations, benefit eligibility, and the status of pending actions.
Establish and maintain official personnel folders, consolidate prior service records, and obtain original files from records centers or other activities as required.
Conduct new employee orientation and explain topics such as benefits, retirement provisions, work hours, leave accrual, local facilities, standards of conduct, and EEO.
Ensure benefit enrollments are timely, accurate, and properly certified; determine benefit eligibility and creditable service, including service computation dates.
Track suspense actions, including probationary and trial periods, and ensure personnel transactions are entered accurately and promptly into the automated personnel system.
Gather information from files and automated systems for special projects, reports, summaries, and personnel data authentication.
Research current policy and relevant trends on personnel issues and recommend appropriate actions.
Provide vacancy announcement information to BUPERS employees and outside applicants; prepare and distribute offer and non-selection letters.
Coordinate new employees' release and report dates; prepare and distribute vacancy announcements and advertisements; maintain case files for vacancy announcements.
Perform other related duties as assigned.

Benefits

Annual leave: 13 days per calendar year, earned each pay period; use is permitted after 90 days of employment.
Sick leave: 13 days per calendar year, earned each pay period.
11 paid holidays per year.
Medical insurance, including vision coverage, and dental insurance, with immediate enrollment and no waiting period.
NAF Retirement Plan.
401K Savings Investment Plan with employer match up to 3%.
Long-term disability plan.
Basic life insurance with optional life and spouse/dependent coverage.
Medical savings account (FSA).
Access to MWR programs, including golf courses, marinas, gyms and fitness centers, bowling centers, restaurants, discounted tickets and travel options, and Navy Exchange shopping privileges.