Human Resources Assistant

Hobby Lobby Careers•Oklahoma City, OK

1d•Onsite

About The Position

Hobby Lobby Stores, Inc., a privately-held company based in Oklahoma City, Oklahoma, is seeking a qualified individual to fill the position of Human Resources Assistant within the Corporate HR Department. This full-time, hourly (non-exempt) position is located at Hobby Lobby’s corporate campus in Oklahoma City. This position works closely with other members of the HR/Benefits/Leave/Legal Department. Before giving consideration to your application, we require a personal cover letter expressing interest in the position, why you believe your qualifications meet our needs, and salary requirements. AI generated letters will be disqualified and, if chosen for an interview, applicants may be asked to acknowledge that no part of their cover letter was AI generated. Position Overview The Human Resources Assistant provides administrative and operational support to the HR department, with a primary focus on benefits administration, leave management, and employee relations.

Requirements

3 – 5 years of administrative experience
Excellent written and verbal communication skills to effectively and clearly communicate with employees, co-workers, other departments, vendors, and/or leadership
Computer skills (including experience with web-based systems and proficiency in Microsoft Word, Excel, and Outlook)
Ability to maintain confidentiality and handle sensitive information with discretion
Strong conflict resolution skills and ability to de-escalate difficult situations
Ability to follow instructions
Excellent flexibility and adaptability to change
Excellent organizational skills and attention to detail, with the ability to manage multiple tasks and competing priorities simultaneously.
Ability to work independently and collaboratively as part of a team

Responsibilities

Support Benefits Administration with communication and documentation for a range of benefit related initiatives
Open enrollment (medical, dental, vision, and voluntary benefits)
401(k) reminders (beneficiary and new enrollment postcards)
FSA
Other benefit related services
Prepare and distribute employee leave-related correspondence in accordance with company policies and regulatory requirements.
Provide back-up coverage for front receptionist (covering breaks, lunches, vacations, and any other time off)
Order and restock office supplies
Set up and stock new employee workstations with standard office supplies and required materials
Keep various department reports, phone lists, and directories up-to-date
Review and distribute documentation/communication
Administrative support including, but not limited to, creating and maintaining files (electronic and paper), processing invoices, performing research, and compiling and analyzing data
Coordinate and assist with preparation of various department meetings and events, including preparing materials for employee meetings and follow-ups
Department snack days and employee celebrations
Food trucks for the corporate campus (including researching, finding, and scheduling vendors) and communicate schedule with campus employees
Help maintain confidentiality and proper documentation of sensitive employee information
Respond to all requests for personnel files and employment verification
Perform other related tasks and duties as assigned