Human Resources Assistant

Dodge County • Juneau, WI

85d • Onsite

About The Position

Dodge County is seeking a full-time Human Resources Assistant to join their team. This role provides confidential administrative support to the Human Resources Director and Assistant Director, assisting with recruitment, employee orientation, benefits administration, and maintaining HR records. The position requires strong organizational skills, attention to detail, and the ability to handle sensitive information with discretion.

Requirements

• Ability to establish and maintain accurate records of assigned activities and operations.
• Ability to interpret and implement local policies and procedures; written instructions, general correspondence; Federal, State, and local regulations.
• Skill in organizational and time management to prioritize duties and adapt to changing priorities.
• Ability to perform detailed work accurately and independently under stringent time limits with minimal direction.
• Ability to think quickly, maintain self-control, and adapt to stressful situations.
• Knowledge of current office practices and procedures and standard office equipment and software.
• Knowledge of computer software including word processing, spreadsheet, and database applications.
• Ability to perform mathematical calculations.
• Ability to communicate clearly, concisely, and effectively in English, both written and verbal.
• Skill in researching and understanding complex written materials.
• Ability to prepare and maintain accurate and concise records and reports.
• Ability to apply sound judgment and discretion in performing duties, resolving problems, and interpreting policies and regulations.
• Ability to communicate detailed and often sensitive information effectively and concisely, both orally and in writing.
• Ability to handle sensitive interpersonal situations calmly and tactfully.
• Ability to maintain professionalism at all times.
• Ability to maintain effective working relationships with individuals within and outside the organization.
• Ability to maintain confidentiality and discretion regarding business-related files, reports, and conversations, within the provisions of open records laws and other applicable State and Federal statutes and regulations.

Nice To Haves

• Experience with HRIS systems.
• Experience in a government or public sector HR role.

Responsibilities

• Assists with the recruitment process, including reviewing employment applications, evaluating qualifications, and monitoring adherence to personnel policies.
• Prepares job postings and places notices in selected recruitment sources.
• Attends career fairs as required.
• Conducts interviews, establishes interview panels, and determines appropriate interview questions.
• Verifies certifications and renewal dates.
• Completes written offer letters.
• Conducts reference checks and verifies employment requests from banks and other institutions.
• Conducts criminal and caregiver background checks.
• Coordinates required pre-employment testing.
• Provides employee orientation, explaining County policies, benefit packages, and employment information.
• Maintains HRIS, inputting information and data.
• Maintains personnel, medical, and confidential files of current and former employees.
• Creates files for new hires.
• Provides confidential administrative support to the Human Resources Director and Assistant Director.
• Assists new and existing employees with enrolling and managing their benefits, provides benefit orientation, and manages employee benefit files.
• May process status changes and open enrollment benefit plan transfers.
• Ensures timely submission of all insurance and benefit documents for enrollments, changes, and terminations.
• May calculate termination payouts.
• Addresses and resolves customer questions as able and refers complex inquiries, requests, or complaints to appropriate staff.
• Sorts, copies, and distributes correspondence, deliveries, and mail; opens, logs, and routes office mail; retrieves, delivers, and sends faxes.
• Composes routine correspondence; proofreads and edits documents.
• Enters, scans, updates, and maintains information in spreadsheets, databases, and reports.
• Maintains electronic and paper filing and record systems for easy access and retention.
• Assists with designing, creating, and editing written and electronic resource, events, or marketing materials.
• Assists other department personnel during peak periods or absences.
• Performs other duties as assigned.

Benefits

• Paid Time Off (PTO) – available for use after 30 days of employment
• 10 observed paid holidays
• Health, Dental, Vision Insurance
• Health Savings Account (HSA) – with employer contributions - HRA
• Life insurance
• Long-term disability
• Short-term disability
• Flex spending
• Participation in the Wisconsin Retirement System (WRS) – an exceptional pension plan with employer match (upon vesting) and lifetime retirement payment.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed