Human Resources Assistant

Kimley-Horn • Warrenville, IL

8d • $52,000 - $62,000 • Onsite

About The Position

Join one of Fortune Magazine's "100 Best Companies to Work For"! Kimley-Horn is seeking an Administrative Assistant for our dynamic regional HR team. You will play a crucial role in supporting our Midwest HR team and ensuring the smooth operation of various HR administrative functions. This HR Assistant opportunity is an office-based role located in our Chicago West office at 4201 Winfield Road, Suite 600, Warrenville, Illinois (IL) 60555.

Requirements

• High School Diploma or equivalent
• Strong interpersonal and communication skills; strong punctuation and grammar skills
• Proficient in MS Office Suite; highly proficient in Excel, Word, and Outlook
• Proficient in Adobe Acrobat
• Positive, client service-oriented
• Collaborative and team-oriented
• Capable of managing and balancing multiple tasks/priorities in a fast-paced, deadline driven environment.
• Visibility of work requires attention to detail, excellent organizational skills, and discretion with confidential information.

Responsibilities

• Manage the onboarding and integration tasks including pre-employment paperwork, background checks, and drug tests for new hires.
• Partner with HR Coordinator or Partner to undergo adjudication process pending results of new hire screenings.
• Manage I-9 process for new hires, including rectifying tentative non-confirmation results and employment authorization reverifications.
• Enter new hire details into HRIS system in accordance with onboarding guidelines and best practices.
• Schedule new hire orientation and assign any required new hire trainings.
• Manage and maintain personnel files via HRIS Document Manager and hard copies.
• Assist Recruiters with job postings, career fair coordination, candidate interview coordination, travel arrangements and the processing of associated travel expenses.
• Use HRIS system to prepare reports.
• Support internal auditing efforts for accuracy including, but not limited to, I-9 records and employee personnel information.
• Ensures federal and state regulation compliance for labor law posters.
• Manage calendars and help schedule meetings/conference calls.
• Support the organization and scheduling of training or other meetings as needed.
• Organize and maintain the HR supply room and order supplies.
• Perform other administrative duties to include, but not limited to, photocopying, mailing, scanning, and filing.
• Other duties as assigned.

Benefits

• Exceptional Retirement Plan: 2-to-1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.
• Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.
• Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
• Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.
• Professional Development: Tuition reimbursement and extensive internal training programs.
• Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED