Human Resources Assistant

Tillamook County • Tillamook, OR

8d • Onsite

About The Position

Under general direction of the Human Resources and Risk Management Director, performs administrative support that requires knowledge of basic human resources terminology, requirements, and procedures. The Human Resources Assistant processes a variety of documents, prepares recurring personnel reports, explains personnel procedures, maintains personnel record keeping systems, and provides clerical support for personnel activities.

Requirements

• Knowledge of the basic concepts of human resource management.
• Knowledge of the duties, policies, and programs of the Human Resources office to perform a wide range of office support activities.
• Knowledge of business English, spelling, grammar, and composition.
• Knowledge of record-keeping methods and practices.
• Intermediate or advanced knowledge of Microsoft Office Suite and Adobe software.
• Strong professional communication skills, both written and oral.
• Strong customer service skills, experience in taking minutes.
• Skill in the preparation of correspondence and providing a wide array of organizational and administrative support.
• Skill in the coordination of meetings and preparing reports and confidential materials.
• Ability to plan, organize, and accomplish multiple tasks simultaneously.
• Ability to adjust to priority changes.
• Ability to make decisions independently in accordance with established policies and procedures.
• Ability to use judgment and initiative in carrying out tasks and responsibilities.
• Ability to communicate effectively in both oral and written forms.
• Ability to establish and maintain records, reports, and statistical data.
• Ability to meet and deal effectively with employees and management staff, legislative and congressional representatives, staff from outside agencies, advisory boards, private businesses, contractors, consultants, and the public.
• Ability to remain calm and use good judgment during confrontational or high-pressure situations.
• Ability to maintain confidentiality and professionalism at all times.
• High School diploma or equivalent; Associate's degree preferred; A certificate in Human Resources may be considered toward meeting the educational requirement.
• Equivalent experience may be substituted for education.
• A combination of education and human resources/business administration experience totaling three (3) years may be considered equivalent to an Associate's degree.
• Human resources/business administration experience sufficient to achieve a combined total of three (3) years of qualifying education and experience.
• Must pass a pre-employment criminal history background investigation.
• At the time of the appointment, must possess a valid Oregon driver’s license, or be able to attain one within six (6) months of hire and maintain an acceptable driving record.

Nice To Haves

• SHRM-CP or SHRM-SCP preferred.

Responsibilities

• Serves as the main point of contact for the Human Resources department.
• Works as primary telephonic and personal interface with public during initial contact.
• Explain personnel procedures to employees and the general public as necessary.
• Assists in preparing and tracking pre- and post-employment processes, worker’s compensation accident reports, benefit administration, recruitment, and retirement benefits.
• Supports the use of the County’s Human Resources Information Systems.
• Performs data entry, utilizing mathematical calculations, prepares spreadsheets and reports, updates and retrieves information from the employee database.
• Assists with the maintenance and creation of employee databases/records.
• Organizes and reviews data to verify facts.
• Assists with the scheduling and organizing for new employee onboarding, benefit plan meetings, pre-employment medical testing, and employee offboarding.
• Assist with County sponsored employee events.
• Draft and prepare documents, letters (using mail merge) and other material of important and/or confidential nature from verbal instructions, research, and notes.
• Review and edit reports and printouts for accuracy.
• Maintain confidential filing and record-keeping systems.
• Gather information as required, make comparisons, and create reports.
• Receive, open, date stamp, and distribute mail, reports, requests, or files and disseminate to appropriate department staff.
• Order and maintain all office supplies.
• Performs additional duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED