HR Assistant

Dudley Land Company•Oklahoma City, OK

1d•Onsite

About The Position

Dudley Land Company is hiring a full-time, in-office Human Resources Assistant in Oklahoma City, Oklahoma. The HR team supports Dudley Land Company, Dudley Staffing, and Dudley Utilities. The assistant will serve as an approachable first point of contact for employees, new hires, and managers, helping with questions and supporting a welcoming, service-focused employee experience. Working alongside the HR Manager, Senior HR Specialist, and Recruiter, the assistant will help keep HR operations organized across the employee lifecycle. The role includes onboarding, benefits support, employee records, compliance administration, recruiting coordination, and employee recognition. The position offers exposure to multiple areas of HR and room to grow into a specialty.

Requirements

High school diploma or equivalent.
Experience in a customer- or people-facing role, such as front desk, customer service, hospitality, or retail.
Strong emotional intelligence; patience, approachability, and the ability to respond thoughtfully to situations.
Ability to manage multiple tasks and shifting priorities in a team setting.
Eagerness to learn and grow in human resources.
Strong attention to detail and accurate data-entry skills.
Clear written and verbal communication skills.
Ability to handle confidential information with discretion.
Working knowledge of Microsoft Word, Excel, and Outlook.

Nice To Haves

At least one year of administrative experience in an office setting.
Experience serving as a go-to contact for employees or customers in a fast-paced environment.
Experience helping build a positive workplace culture, such as planning events or recognition programs.
Experience supporting HR, onboarding, or recruiting.
An associate’s degree or coursework in human resources or business.
Experience with an applicant tracking system, DocuSign, or Paycor.
Comfort using AI tools and modern collaboration software to work more efficiently.
Exposure to benefits, payroll, or compliance work.
Familiarity with I-9s and background-check processes.

Responsibilities

Serve as a first point of contact for employees and managers with questions about policies, benefits, and changes, and direct questions to the appropriate teammate when needed.
Prepare onboarding packets, guide new hires through paperwork using DocuSign, and coordinate with departments to support first-day readiness.
Support employee culture and recognition by coordinating birthday and anniversary acknowledgments, cards, and company events.
Partner with the Senior HR Specialist on benefits enrollments and open enrollment preparation.
Update Paycor records, including W-4 and direct-deposit information; track PTO; handle employment verifications; and support new-hire check-ins.
Maintain accurate and confidential employee and contractor files, I-9s, trackers, and reports, and assist with periodic records audits.
Send annual and 90-day performance scorecards and follow up on their completion.
Support HR compliance by routing agency, court, and carrier notices the same day, keeping labor-law posters current at each location, assisting with certificates of insurance, and tracking recurring filing deadlines.
Support recruiting by spot-checking candidate data in the applicant tracking system, maintaining job postings and talent pools, initiating background checks and drug screens, and helping schedule interviews during busy periods.
Keep the HR team informed about projects, issues, and concerns.