Human Resources Assistant

Charles County Public Schools•La Plata, MD

About The Position

The Human Resources Assistant provides technical and administrative support for Human Resources Information System (HRIS) data management, data quality, reporting, and employment functions. The role provides staff assistance and training, processes and reviews personnel information, helps test HRIS updates, and contributes to audits and data-quality improvements. It also maintains confidential records and supports the Office of Human Resources in meeting its objectives and deadlines. This is a 12-month, non-exempt position. The initial hire salary range is $45,843 to $81,411, based on verified related experience.

Requirements

High school diploma or GED.
At least three years of increasingly responsible professional experience directly related to human resources and/or data management.
Knowledge of human resources best practices and principles.
Excellent oral and written communication and presentation skills.
Excellent interpersonal and organizational skills.
Proficiency in Microsoft Office Suite, including Excel, PowerPoint, and Word, and skill using the internet for work-related research.
Ability to maintain and foster a work environment centered on sensitive and confidential information and data.
Ability to troubleshoot database-record problems and communicate with coworkers and system end users.
Ability to multitask, organize, and prioritize in a fast-paced, rigorous environment.
Initiative and ability to work independently with little supervision.
Demonstrated ability to collaborate successfully with clients at all organizational levels.
Ability to exercise appropriate judgment and discretion when providing administrative and technical support.
Ability to collect, compile, and analyze data; assemble information; and prepare reports.
Ability to interpret and communicate human resource policies and procedures effectively.

Nice To Haves

Associate’s degree from an accredited college or university, with major coursework in human resources, business administration, information technology, or a closely related field.
Previous experience with Human Resource Information Systems, Oracle, and/or position control applications.

Responsibilities

Provide technical assistance and training to staff on data entry, reporting, data collection, and monitoring HRIS data.
Perform data operations while safeguarding sensitive and confidential information.
Implement data-quality and data-management processes, programs, and protocols to ensure accurate Human Resources data for reporting.
Enter and review personnel actions and information in the HRIS to support all phases of the employment lifecycle.
Identify data-related issues or concerns and recommend resolutions.
Assist with testing the HRIS for quarterly and intermittent patches and annual updates.
Assist with weekly audits and review the work of team members.
Complete administrative duties supporting data management, data-quality programs, and employment functions.
Establish and maintain positive working relationships with customers and staff to support effective Human Resources services.
Implement processes and actions consistent with standard operating procedures, administrative procedures, negotiated agreements, and applicable local, state, and federal regulations.
Coordinate day-to-day with the Office of Human Resources and other departments to meet goals and deadlines.
Assist in developing and maintaining routine reports for team members and key stakeholders.
Maintain sensitive and confidential records, including labor union membership data, compensation data, and personally identifiable information.
Analyze data to identify opportunities to improve data collection and patterns that can facilitate corrections.
Use Human Resources information technology, including various HRIS platforms, and adapt to modern technologies.
Perform other duties as assigned.