Human Resources Assistant

Marcus Corporation • Madison, WI

11d • $21 - $23

About The Position

The Human Resources Assistant supports the Director of Human Resources through employee recognition initiatives, training programs, recruitment, administrative organization, and efforts to strengthen the hotel’s culture. The role serves as an HR resource for associates, applicants, and managers and helps attract and retain talent while supporting a positive associate experience. This position reports to the Director of Human Resources.

Requirements

• Associate’s or bachelor’s degree in Human Resources, Business Administration, Hospitality Management, or a related field preferred.
• One to two years of administrative, customer service, hospitality, or Human Resources experience preferred.
• Previous hotel or hospitality experience strongly preferred.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Strong organizational and time-management skills.
• Ability to prioritize multiple tasks effectively in a fast-paced environment.
• Excellent attention to detail and accuracy.
• Strong written and verbal communication skills.
• Honest, trustworthy, discreet, and careful with confidential information.
• Ability to work independently and contribute as a collaborative team member.
• Strong interpersonal skills and ability to interact effectively with associates at all levels of the organization.
• Ability to read, write, and speak English at a native level.

Nice To Haves

• Experience with HRIS and applicant tracking systems.
• Proficiency in additional languages.

Responsibilities

• Serve as an HR resource for associates, applicants, and managers by providing customer service and responding to HR-related inquiries.
• Coordinate and schedule interviews, orientations, training sessions, meetings, and other HR activities.
• Manage full-cycle recruitment for hourly associate positions, including job postings, candidate sourcing, applicant screening, interview coordination, and employment offers.
• Maintain internal and external job postings through the Applicant Tracking System (ATS).
• Attend and support job fairs, recruiting events, community outreach programs, and other talent acquisition initiatives.
• Initiate onboarding for new hires, prepare required paperwork and materials, and ensure state and federal paperwork is completed accurately and on time.
• Facilitate and support new-hire orientation programs.
• Process new-hire information in HRIS systems and maintain accurate employee files and compliance training records.
• Maintain confidential personnel, medical, benefits, workers’ compensation, and employment files in accordance with company standards.
• Track and maintain required training, certifications, and compliance documentation.
• Support benefits administration, open enrollment, and associate communications about benefits programs.
• Assist with employee lifecycle processes, including transfers, promotions, performance reviews, status changes, and separations.
• Coordinate associate engagement initiatives, recognition programs, celebrations, and appreciation events.
• Create and distribute HR communications, including flyers, announcements, calendars, bulletin board updates, and recognition materials.
• Maintain HR reports, spreadsheets, and tracking logs related to recruiting, hiring, training, attendance, engagement, and workforce metrics.
• Ensure employee records, documentation, and processes comply with applicable employment laws and company policies.
• Maintain HR office resources, forms, supplies, name badges, parking, bus passes, onboarding materials, and associate self-service tools.
• Support special projects and initiatives that enhance associate engagement and workplace culture.
• Perform additional duties as assigned.

Benefits

• Medical, dental, vision, and life insurance for full-time associates after one month of employment.
• Eligibility for 401(k) participation with company match after one month of employment.
• Paid Time Off accrual starting on the first day.
• Discounts at Marcus Hotels & Resorts locations.
• Free or discounted movie tickets at Marcus Theaters.
• Career development opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree