Human Resources Assistant - 1 Year Contract Position

Vanier•London, ON

3d•Onsite

About The Position

Vanier Children’s Mental Wellness is a leading organization in children's mental health in Southwestern Ontario, with over 60 years of experience providing innovative care and support. As a registered charity, we are funded by the Ministry of Health and the Ministry of Children, Community and Social Services, delivering culturally responsive services and advocating for improved care. The Human Resources Assistant will support the administrative aspects of the HR function, including recruitment, special projects, and HRIS expansion, reporting to the Director, Human Resource Manager.

Requirements

Minimum 2-year college diploma
1-year Human Resources experience (including internships or co-op terms)
Exceptional organization skills with strong attention to detail
A results-oriented mindset and ability to relate to people at all levels
A passion for internal customer service
Strong Microsoft Office skills and excellent social media knowledge
Ability to work independently
A valid driver’s license and access to a reliable vehicle
2 Step TB test & Fit to Work
Criminal Record and Judicial Matters Check (CRJMC) Police Check

Nice To Haves

Bachelor’s Degree with the focus on HR is a strong asset
CHRP designation (or working towards) is a strong asset

Responsibilities

Maintain accurate employee personnel files (digital and/or paper)
Update HRIS records for new hires, changes, and terminations
Track attendance, leave requests, and employment milestones
Generate basic HR reports and data summaries
Serve as a first point of contact for HR-related questions
Respond to routine employee inquiries professionally and discreetly
Assist with internal HR communications and announcements
Coordinate performance review cycles and documentation
Track training participation and professional development activities
Assist with learning management systems (if applicable)
Collect and submit payroll inputs (hours, changes, deductions)
Assist employees with payroll and pay-related inquiries
Support benefits enrollment and changes
Track benefit eligibility periods and deadlines
Supports end‑to‑end recruitment by posting jobs, screening candidates, coordinating interviews, preparing hiring documentation, and assisting with offers and pre‑employment requirements.
Prepare onboarding materials and employee files
Coordinate orientation sessions and first-day logistics
Collect and process employment forms (tax, benefits, policies)
Manage system access requests and badge/key coordination
Support exit processes, including documentation and asset return