Human Resources Specialist- Contract

Vesta Home•Pico Rivera, CA

1d•$35 - $40•Onsite

About The Position

Vesta Home (dba Showroom Group) is a rapidly growing company that is transforming the way homes are marketed and furniture is sold. We specialize in interior design, luxury staging, furniture rentals, and custom furniture production, leveraging proprietary technology and logistics expertise. Founded in 2017, our team of over 50 designers creates stunning interiors for residential, commercial, and hospitality projects, partnering with top realtors and developers. Our work has been featured in major design magazines and on television shows. Vesta is the #1 home staging brand in the country, with a significant presence in Los Angeles, New York, San Francisco, and South Florida, helping to sell high-value properties quickly. Our interior design and custom furniture services are available globally. The Human Resources Specialist will be an onsite, 6-month contract role based in our Pico Rivera office. This position will serve as the primary HR point of contact for employees and will report directly to the VP of HR. The role encompasses the full range of generalist HR operations, including onboarding, leave administration, compliance, and People Operations excellence.

Requirements

3+ years of HR Generalist or similar experience, preferably in a multi-state, operationally intensive environment (warehouse, logistics, retail, or similar).
Deep working knowledge of California employment law, including FMLA, CFRA, ADA, PAGA, and wage-and-hour compliance.
Hands-on experience with ADP TotalSource or ADP Workforce Now.
Experience coordinating workers' compensation claims.
Strong SOP writing and process documentation skills.
Highly organized, metrics-oriented, and comfortable operating autonomously onsite.
Strong working knowledge of Microsoft Excel and Google Workspace tools (Google Sheets, Docs, Drive).

Nice To Haves

Bilingual in Spanish.
Concentra familiarity.

Responsibilities

Own offer letter creation with hiring managers, including review, delegation, DocuSign routing, and end-to-end onboarding task follow-up.
Review status change processing and new hire entries within ADP.
Oversee a seamless onboarding experience for all new hires, including coordination with hiring managers for day one.
Ensure new hires complete all required onboarding activities within their first 3 days.
Conduct structured 30/60/90-day check-ins to drive retention and early engagement.
Assist in building interview competency question frameworks to improve hiring quality.
Administer all leaves of absence in full compliance with FMLA, CFRA, and ADA requirements.
Manage workplace accommodation requests and maintain required documentation.
Partner with the Safety Team on the rollout and HR maintenance of HSI.
Ensure all HR practices strictly comply with federal, state, and local employment laws and reporting requirements.
Maintain compliance with immigration requirements, including I-9 verification, e-verify, and audit readiness.
Proactively refresh documentation, workflows, and guidance as regulations evolve, particularly CA-specific requirements.
Manage the offboarding and termination process across multiple states, ensuring compliance.
Maintain audit-ready HR documentation at all times, including OSHA logs, posting requirements, and employee files.
Create and maintain SOPs that support scalable, repeatable, and aligned People Operations processes across Vesta's multi-state environment.
Implement best practices and manage training initiatives, including I-9 compliance, Pre-Adverse Action, and Accommodations.
Optimize HRIS system workflows and serve as the liaison for system enhancements and configuration needs across ADP TotalSource and Concentra.
Maintain data integrity across all HR platforms.
Elevate employee-facing communications and HR system guidance.
Drive consistent employee benefits education and engagement.
Handle Tier-1 benefits inquiries and HRIS system support.
Provide HRIS system tutorials and manager training.