Human Resources Assistant

Banco do Brasil Americas•Miami, FL

About The Position

BB Americas Bank is seeking a detail-oriented and proactive Human Resources Assistant to support the Head of People Experience across a range of HR functions. The role supports recruitment and selection, onboarding and offboarding, benefits administration, employee records management, internal communications, and employee engagement initiatives. It is suited to an organized professional who enjoys a dynamic environment and providing employee support. The assistant coordinates recruitment activities, supports benefits and leave administration, prepares onboarding and termination documentation, maintains HR records and reports, assists with payroll and performance review processes, and provides guidance to employees and managers. The role also coordinates engagement events and communications and supports compliance with applicable employment laws and regulations.

Requirements

High school diploma or GED.
At least 2 years of HR or recruiting experience.
At least 1 year of ADP Workforce Now experience.
Fluent verbal and written communication skills in English and Portuguese; bilingual English and Portuguese skills are required.
Strong organizational skills and exceptional attention to detail.
Ability to handle confidential information professionally and discreetly.
Strong problem-solving, analytical, and multitasking abilities.
Ability to interact effectively with employees, managers, executives, and external vendors.
Proficiency with Microsoft Office Suite and HR-related systems.
Ability to work independently and collaboratively in a team environment.

Nice To Haves

Associate’s or bachelor’s degree in Human Resources, Business Administration, or a related field.

Responsibilities

Coordinate recruitment activities, including job postings, candidate sourcing, resume screening, and interview scheduling.
Partner with hiring managers to understand staffing needs and position requirements.
Support internal selection processes and participate in interviews as needed.
Prepare offer letters, obtain hiring approvals, coordinate pre-employment background checks, communicate with candidates, and maintain recruitment records.
Maintain accurate employee and benefits data in HR systems and support enrollments, status changes, salary updates, and terminations.
Assist with administration of vacation, sick leave, disability, bereavement, and other leaves of absence.
Coordinate annual open enrollment and benefits reconciliations; assist with COBRA administration and Workers’ Compensation claims.
Prepare onboarding documentation, coordinate new-hire setup and system access, and conduct or support orientation programs.
Process employee terminations and severance documentation, coordinate access removal, and communicate employment changes to relevant departments.
Prepare and maintain daily, monthly, quarterly, and annual HR reports.
Assist with payroll support by monitoring time and attendance approvals.
Maintain personnel files, job descriptions, HR procedures, and employee handbook updates.
Support performance review processes and employee compliance requirements.
Provide ongoing HR support and guidance to employees and managers.
Ensure compliance with applicable federal, state, and local employment laws and regulations.
Participate in HR projects, employee programs, and special initiatives as assigned.
Coordinate employee events, celebrations, engagement activities, recognition programs, and gift distribution.
Assist in developing strategies to promote employee satisfaction and retention.
Prepare and distribute internal communications and monthly newsletters.
Support employee satisfaction surveys and annual engagement initiatives.
Assist with annual employee engagement budget planning.