Human Resources Assistant
About The Position
The Human Resources Assistant supports the daily operations of Vanderheyden’s Human Resources Department, including recruitment, employee engagement, and general administrative functions. The position promotes the agency to prospective employees, volunteers, and the community, and supports employees and department leadership. It requires organization, attention to detail, initiative, and the ability to manage competing priorities in a fast-paced environment. The role also supports the agency’s commitment to the National Sanctuary Model, which promotes safety and recovery from adversity through the active creation of a trauma-informed community. The model applies to both people receiving services and the people and systems providing them.
Requirements
- High school diploma or GED required.
- Two years of relevant administrative or human resources experience required; equivalent experience and exceptional credentials will be considered.
- Proficiency in Microsoft Office applications, including Word and Excel.
- Excellent organizational, communication, and time-management skills.
- Strong attention to detail and ability to maintain confidential information.
- Ability to manage multiple responsibilities and meet deadlines in a fast-paced environment.
- Dependability, integrity, initiative, self-control, and professionalism.
- Ability to adapt to changing priorities and organizational needs and work collaboratively while respecting others’ perspectives.
- Valid New York State driver’s license required.
- Ability to lift and carry up to 25 pounds, with or without reasonable accommodation.
- Ability to sit and use computer equipment for several hours per day.
Nice To Haves
- Associate’s degree in Business Administration or Human Resources preferred.
- Experience with Human Resources Information Systems (HRIS/HCM) preferred.
- Experience in event planning preferred.
Responsibilities
- Manage daily operations of the HR hallway, including answering the doorbell, monitoring the HR email inbox and door mailbox, and maintaining the agency sign.
- Maintain office equipment, including copiers, fax machines, and printers, and order and maintain office supplies.
- Maintain HR files, records, databases, and electronic documentation.
- Organize and maintain the HR shared drive, including agency policies and procedures.
- Coordinate employee engagement activities such as birthday and welcome cards, anniversary emails, and employee recognition communications.
- Coordinate and plan employee recognition initiatives and agency-wide engagement activities.
- Respond to Quality Assurance (QA) requests for information related to investigations.
- Provide administrative backup and support to other HR team members as needed.
- Coordinate and support recruitment in collaboration with hiring departments.
- Forward qualified applicants to appropriate departments, assist with applicant communications, and maintain the applicant tracking spreadsheet.
- Update and disposition applicants in the Human Capital Management (HCM) system.
- Distribute monthly job opening announcements.
- Attend job fairs, college recruitment events, and community tabling events to promote employment opportunities.
- Participate in Sanctuary and DEI Committee meetings.
- Assist with special projects and other HR initiatives as assigned. Additional tasks may be assigned as organizational needs require.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
