Human Resources Assistant

University of Florida•Gainesville, FL

About The Position

The Human Resources Assistant facilitates and supports departmental human resources processes. The role processes and supports personnel actions, maintains employee records, assists with recruitment and onboarding, provides employees and managers with policy and benefits guidance, and offers administrative support to the BA | CFRE HR office. The position also cross-trains in travel and purchasing-card reconciliation duties, handles office supply inventory and orders, coordinates certain purchases with Facilities Services Accounting, and delivers and picks up mail and retirement plaques around campus and at nearby vendors. Other duties may be assigned. The role drives a state vehicle and requires a valid Florida Driver License. The normal schedule is Monday through Friday, 8:00 a.m. to 4:30 p.m., with a half-hour meal period. Expected pay is $22.00 per hour, based on experience.

Requirements

High school diploma or equivalent.
Three years of relevant experience.
Valid Florida Driver License, to drive a state vehicle.

Nice To Haves

Knowledge of personnel policies and procedures.
Knowledge of PeopleSoft.
Knowledge of PeopleFirst.
Knowledge of GatorJobs.
Knowledge of Microsoft Outlook.
Knowledge of Excel.
Knowledge of Word.
Spanish translation ability.

Responsibilities

Enter Electronic Personnel Action Forms (ePAFs) for position description updates, reclassifications with and without pay changes, temporary and permanent special pay increases, additional payments, and reassignments.
Assist with ePAFs for terminations and Persons of Interest (POI).
Submit Personal Action Requests (PARs) for postings, reclassifications, special pay increases, and reassignments.
Create and distribute letters about executed actions for department-head signatures and employee distribution.
Create Special Pay Increase Request Forms and coordinate with Classification & Compensation on processing pay increases.
Create Job Correction Forms and coordinate with Classification & Compensation to correct errors in PeopleSoft.
Retain employee records, including uploading, scanning, and processing documents promptly and in accordance with records-management requirements.
Assist with posting positions to PageUp.
Provide backup for new-hire, transfer, and promotional paperwork; Family Medical Leave Act (FMLA) processes; leave; and UF Engaged for the BA | CFRE HR office.
Help employees complete hiring packets, explain and summarize benefits, locate employee insurance information and cards, and submit self-service requests through MyUFL.
Advise employees and managers on university policies, procedures, regulations, and state and federal laws.
Provide administrative support to the BA | CFRE HR Associate Director, including coordinating meetings, preparing documents, organizing and sorting files, and preparing mail.
Cross-train in travel duties, including travel requests and reimbursements, and PCard reconciliations related to travel.
Track office supply inventory, prepare lists of items to order, place orders, and verify receipts.
Coordinate with Facilities Services Accounting to reconcile purchases.
Deliver and pick up mail and retirement plaques at locations across campus and at nearby vendors.
Drive a state vehicle and maintain a valid Florida Driver License.
Perform other duties as assigned.