Human Resources Assistant

Air Education and Training Command•Sheppard AFB, TX

19d

About The Position

This Non-appropriated Fund (NAF) position is assigned to Sheppard AFB NAF Human Resources. The Human Resources Assistant performs assigned duties accurately and on time, works independently, sets work schedules around requirements and deadlines, assists customers and telephone callers courteously, and maintains files for efficient information retrieval. The role provides guidance on HR procedures and regulations; supports recruitment, placement, onboarding, benefits, position management, personnel actions, pay and leave administration, and employee records. It enters and maintains personnel information in automated systems, answers inquiries about pending actions, conducts audits, and performs other related duties as assigned. The position requires a favorable background investigation and Secret Clearance.

Requirements

Experience interpreting and applying NAF HR rules, regulations, and procedures in clerical or administrative work.
Experience using recruitment tools to hire personnel, such as generating job postings or supporting job fairs.
Experience advising on routine recruitment strategies.
Experience troubleshooting and resolving personnel-system and software issues.
Experience processing a variety of personnel actions.
Experience using office automation software, including MS Windows and MS Office applications such as PowerPoint, Word, Access, and Excel.
Complete a background investigation with favorable results and obtain Secret Clearance.
Meet all qualification, eligibility, and background requirements; provide proof of claimed eligibility by the application closing date where applicable.
U.S. citizens and non-U.S. nationals must meet the stated U.S. Territory residency requirement or provide the specified installation memorandum.
Male applicants born after December 31, 1959 must be registered for Selective Service.
Use direct deposit and satisfactorily complete an E-Verify employment verification check.
Satisfactorily meet pre-employment requirements before entrance on duty.
Provide a REAL ID or an authorized combination of source identity documents to facilitate installation access.

Responsibilities

Provide information and guidance on HR procedural and regulatory requirements, employee rights, and responsibilities.
Review personnel action requests and supporting documents for validity and completeness.
Discuss recruitment strategies; advise on permanent and temporary placement actions and hiring preferences.
Develop position qualifications, create and release job announcements, generate applicant lists, verify eligibility, determine qualifications, and issue certificates to selecting officials.
Audit returned hiring certificates for compliance with applicable laws and policies; extend job offers and initiate pre-employment and onboarding tasks.
Coordinate entrance-on-duty dates after pre-employment requirements are met; conduct in-processing briefings and complete new-hire records and casefiles.
Conduct new-employee benefits orientations and track eligibility windows; explain qualifying life events and open-enrollment rights.
Maintain position descriptions, review organizational structures, enter position descriptions into an automated library, and upload supporting documents.
Enter personnel data, build applicant and position records, code and process personnel actions, generate reports, and correct data discrepancies.
Advise management on routine pay and leave matters; explain pay systems, differentials, and work hours; set pay and calculate increases in accordance with applicable guidance.
Monitor and process within-grade increases; may participate in local NAF wage surveys and calculate service computation dates.
For OCONUS assignments, track and calculate Post Allowance, coordinate logistical support renewals, and may assist with LQA reconciliation.
Answer inquiries about pending actions; maintain official employee records and files; forward records for administrative and pay purposes.
May enter and update investigations in CSO IT, produce monthly reports, and process and track installation records checks and related background checks.
Establish and dispose of record series according to records-management directives; research and post forms, publications, and directive updates.
Create and edit user accounts in automated recruitment tools and conduct quality-assurance audits using BI and AFSFMS.
Perform other related duties as assigned.