Human Resources Assistant

University of Florida•Gainesville, FL

About The Position

The Human Resources Assistant facilitates and supports departmental human resources processes, including entering Electronic Personnel Action Forms (ePAFs) for position description updates, reclassifications, special pay increases, additional payments, and reassignments. The role assists with ePAFs for terminations and Persons of Interest, submits Personal Action Requests (PARs), prepares action letters for signatures and distribution, creates Special Pay Increase Request Forms and Job Correction Forms, and coordinates with Classification & Compensation on pay increases and PeopleSoft corrections. The position maintains employee records by uploading, scanning, and processing documents in accordance with records management requirements, and assists with posting positions to PageUp. The assistant provides backup support for new-hire, transfer, and promotion paperwork, Family and Medical Leave Act (FMLA) processes, leave, and UF Engaged for the BA | CFRE HR office. The role assists employees with hiring packets, benefits information, insurance information and cards, and MyUFL self-service requests, and advises employees and managers on university policies, procedures, regulations, and applicable state and federal laws. The position provides administrative support to the BA | CFRE HR Associate Director, including meeting coordination, document preparation, file preparation and sorting, and mail preparation. It cross-trains in travel requests and reimbursements and PCard reconciliations related to travel; maintains office-supply inventory and orders supplies; verifies receipts; and works with Facilities Services Accounting to reconcile purchases. The assistant also delivers and picks up mail and retirement plaques at locations across campus and at nearby vendor locations. Other duties may be assigned. The role drives a state vehicle and requires maintaining a valid Florida driver's license. The normal schedule is 8:00 a.m. to 4:30 p.m., Monday through Friday, with a one-half-hour meal period. Expected pay is $22.00 per hour, based on experience.

Requirements

High school diploma or equivalent.
Three years of relevant experience.
Must possess and maintain a valid Florida Driver License.
Knowledge of PeopleSoft.
Knowledge of PeopleFirst.
Knowledge of GatorJobs.
Knowledge of Microsoft Outlook.
Knowledge of Excel.
Knowledge of Word.
Spanish translation.

Nice To Haves

Knowledge of personnel policies and procedures.
Ability to work in a workplace.

Responsibilities

Enter ePAFs for position description updates, reclassifications with and without pay changes, temporary and permanent special pay increases, additional payments, and reassignments.
Assist with ePAFs for terminations and Persons of Interest.
Submit PARs for postings, reclassifications, special pay increases, and reassignments.
Prepare and distribute letters concerning executed actions for department-head signatures and employee distribution.
Create Special Pay Increase Request Forms and coordinate with Classification & Compensation on pay increases.
Create Job Correction Forms and coordinate with Classification & Compensation to correct PeopleSoft errors.
Maintain employee records, including uploading, scanning, and timely processing of documents in accordance with records management requirements.
Assist with posting positions to PageUp.
Provide backup support for new-hire, transfer, and promotion paperwork, FMLA, leave, and UF Engaged for the BA | CFRE HR office.
Assist employees with hiring packets, benefits explanations and summaries, insurance information and cards, and MyUFL self-service requests.
Advise employees and managers on university policies, procedures, regulations, and state and federal laws.
Provide administrative support to the BA | CFRE HR Associate Director, including coordinating meetings, preparing documents and files, and preparing mail.
Cross-train in travel requests and reimbursements and travel-related PCard reconciliations.
Track office-supply inventory, prepare order lists, place orders, verify receipts, and coordinate purchase reconciliations with Facilities Services Accounting.
Deliver and pick up mail and retirement plaques across campus and at surrounding vendor locations.
Drive a state vehicle and maintain a valid Florida driver's license.
Perform other duties as assigned.