Human Resources Assistant

Oklahoma City-County Health Department • Oklahoma City, OK

26d • Onsite

About The Position

This evolving position is located in the Administrative Services Division with the Oklahoma City -County Health Department (OCCHD). The incumbent is primarily responsible for scheduling appointments; preparing forms and records; entering information into the computer; preparing, retrieving, and maintaining filing. These various job duties and responsibilities may be performed for the main and satellite clinics. This position functions at entry level (Tier 1) as defined by the Council on Linkages Core Competencies for Public Health Professionals. An emphasis on the following domains is important in this role: Data Analytics and Assessment Skills, Communication Skills, Community Partnership Skills.

Requirements

• High school diploma or GED required
• Three years of related general office experience required
• Valid Oklahoma driver license required
• Skill in operating a personal computer
• Ability and willingness to maintain confidentiality
• Ability and willingness to communicate with persons both orally and in writing using tact and diplomacy
• Ability and willingness to follow established policies and procedures
• Ability and willingness to develop and maintain effective working relationships
• Ability and willingness to follow safe working practices and procedures
• Ability and willingness to assume responsibility for work product
• Must have an operating vehicle available for use when field duties are required
• Will be compliant on recommended immunizations required by the CDC as a healthcare worker and as defined within the scope of Emergency Response within 30 days of hire. Exceptions accepted with documented medical or religious accommodation. OCCHD will provide vaccinations at no charge to employees.
• May be required to work outside of regular business hours or assigned shift hours including occasional evenings and weekends due to job responsibilities

Nice To Haves

• Notary public.

Responsibilities

• Operating a personal computer.
• Making appointments, changes in appointments or canceling appointments and notifying staff of changes.
• Preparing forms and records including scanning documents for electronic storage, verifying information for completeness, and destroying records after verification.
• Maintaining appropriate alphabetical and/or numerical files; numbering, labeling, sorting, opening, closing, and updating.
• Compiling and generating computer reports.
• Receiving, screening, and directing incoming telephone calls.
• Greeting visitors and directing them to the appropriate office or individual.
• Receiving, sorting, and delivering incoming and outgoing mail. Also maintains and orders supplies for the mail machine.
• Maintains inventory of office supplies, prepares requisitions, places orders, and records receipt and distribution of supplies.
• Verifies the status of employees' driver license annually.
• Conducts employment reference verification.
• Maintains OCCHD document destruction account.
• Updates employee phone roster.
• Assists with the distribution of the OCCHD newsletter to retirees.
• Maintains informational packets and benefit information for new hires.
• Assists with job opening notifications.
• Audits employee personnel files for accuracy.
• Submits maintenance and information technology work orders for departments assigned.
• Updates Human Resources system for employee certifications, licenses, performance reviews and telecommute agreements.
• Annually verify employee roster against federal exclusion database.
• Conduct new hire orientation.
• Notary public.
• Maintains required federal and state posters at all locations.
• Assists with employee education program by completing e-requisitions for payment.
• Completes required training in support of duties and responsibilities of this position.
• Drives off-time in support of job responsibilities.
• At the direction of OCCHD Chief Executive Officer and Chief Health Officer or designee, the incumbent will be assigned a variety of specific job duties and responsibilities as a member of the OCCHD Emergency Preparedness and Response Program Team (i.e., Bioterrorism Response Program). Also, as a member of the Emergency Preparedness and Response Program Team, the employee is required to complete all necessary emergency responder training and may be designated as a member of the first-responder team.
• In accordance with our designation of a PHAB Accredited health department and explicit commitment to a culture of continuous quality improvement, employees will receive Quality Improvement (QI) training deemed necessary by their supervisor.

Benefits

• 15 days per year of annual leave
• 15 days per year of sick leave
• 15 paid holidays annually
• A comprehensive health insurance package – medical, dental, vision, life insurance, dependent life insurance, and flexible medical spending account
• A generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents.
• Retirement plans: Defined Contribution Plan and 457 Deferred Compensation Plan

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED