Human Resources Assistant

Argonne National Laboratory • Lemont, IL

23h • Hybrid

About The Position

Argonne is seeking a Human Resources (HR) Assistant to support the Advanced Energy Technologies (AET) directorate. The HR Assistant, under minimal supervision and with a considerable degree of initiative, will provide administrative support while performing a wide range of administrative activities and tasks. This individual will ensure the HR administrative activities and tasks are performed in a timely manner and are often of a confidential or sensitive nature. The selected individual will handle complex assignments using independent judgment facilitating effective and efficient flow and processing of information and work associated with day-to-day operations as assigned.

Requirements

• Knowledge of administrative support and office practices.
• Strong verbal and written communication skills and ability to communicate with all levels of staff.
• Ability to interact diplomatically and tactfully with a high level of discretion at all levels both within and outside the Laboratory.
• Ability to think quickly when managing difficult situations.
• Strong organizational and time management skills; including the ability to prioritize, organize and handle multiple-concurrent requests, needs and deadlines simultaneously in a fast-paced environment, while being detail oriented and using sound independent judgment to accomplish tasks.
• Knowledge, skills, and experience using advanced features in editing documents, with Microsoft Office Suite (Word, Excel, and PowerPoint) and Adobe Acrobat.
• Demonstrated experience in arranging and coordinating meetings.
• Skill in the preparation of required HR documents, including typing, editing, filtering, tracking and, if applicable, converting documents to PDF.
• Ability to model Argonne’s Core Values of Impact, Respect, Safety, Integrity, and Teamwork.
• High School and 4+ years’ experience, or equivalent (for SA2 level).
• High School and 8+ years’ experience, or equivalent (for SA3 level).

Nice To Haves

• Knowledge of Laboratory and Division policies, practices, and procedures is desirable.
• Knowledge of Laboratory systems and have the ability to become fully proficient with Argonne business processing tools such as Workday, FAVOR, and XINK for business forms is desirable.

Responsibilities

• Researching, compiling, and tracking, and analyzing data and information from multiple sources, preparing correspondence and reports.
• Serves as a point of contact for AET’s student programs.
• Support and process postdoctoral hire packages in Workday and manage a system for processing and tracking all postdocs’ actions, including extensions to completion.
• Support division HR Representative, HR Generalist or HR Manager with various HR activities including, but not limited to, track and process all contingent work appointments, appointment extensions, terminations, move worker or supervisory changes, workday requisition clean up, and all student paperwork.
• Coordinate and send out new hire emails, maintain onboarding spreadsheet and termination process for the directorate including requesting gate passes, and organization charts.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees