Canada Summer Jobs - Human Resources Assistant
About The Position
The HR Assistant will support Rugby Canada's Human Resources and People Operations functions throughout the summer. This role offers hands-on experience in HR administration, recruitment coordination, staff onboarding, digital file management, and people-focused project work. This is an ideal opportunity for a youth (aged 18–30) interested in Human Resources, office administration, business, or people-focused careers. The successful candidate will gain exposure to real-world HR processes, develop professional skills, and contribute directly to improving employee experience at a national sport organization.
Requirements
- Between 18 and 30 years old (inclusive) at the start of employment
- A Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act
- Legally entitled to work in Canada in accordance with applicable provincial or territorial legislation and have a valid Social Insurance Number
- International students are not eligible for Canada Summer Jobs-funded positions.
Nice To Haves
- Interest in Human Resources, Business Administration, Sport Management, or a related field
- Strong attention to detail and organizational skills
- Comfort with Microsoft Office and/or Google Workspace
- Good written and verbal communication skills and a willingness to learn
- Ability to maintain confidentiality and handle sensitive information with discretion
- Enthusiasm for working in a values-driven, inclusive, and team-oriented environment
Responsibilities
- Assist in updating and organizing employee digital files and HRIS (Bamboo) records
- Support the recruitment process: posting job ads, scheduling interviews, tracking applications, and preparing candidate communications
- Help prepare onboarding materials and assist in coordinating welcome activities for new staff
- Contribute to staff engagement initiatives, including recognition, wellness, and internal communications
- Support HR updates, templates, tools, and document formatting
- Respond to general staff inquiries with guidance from the Senior Director, People & Culture
- Participate in data-cleanup and process improvement projects that improve HR workflows
- Support cross-departmental projects focused on improving internal processes, staff experience, and organizational efficiency
- Assist with project timelines, meeting notes, follow-up tasks, and documentation
- Help build or update internal resources such as training documents, checklists, manuals, and orientation content
- Assist with compiling survey results, engagement data, and simple analytics to support organizational decision-making
- Assist with document preparation, scheduling, tracking spreadsheets, and filing
- Help maintain high-quality, organized digital systems and files
- Provide administrative support to the People & Culture team and NSO Services as required
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
