Human Resources Assistant

Bergelectric•Carlsbad, CA

12d

About The Position

The HR Assistant works collaboratively and independently to support field and office employees in all areas of human resources, while ensuring a high level of customer service and compliance. The role supports recruiting and onboarding, employee documentation and tracking, transfers, employee inquiries, unemployment claims, terminations, time verification, and harassment training administration. The position also handles special projects and assignments as needed. This is largely a sedentary role in a professional office environment. It may require lifting files, opening filing cabinets, and bending or standing to complete administrative functions. The role routinely uses standard office equipment, including computers, phones, and photocopiers. The salary range is USD $24.00–$26.00 per hour. Bergelectric offers medical, dental, and vision coverage, as well as a 401(k) retirement plan with employer matching.

Requirements

1–3 years of HR experience.
Outstanding critical-thinking and problem-solving capabilities.
Strong organizational skills and ability to multitask.
Attention to detail and problem-solving skills.
Excellent verbal and written communication skills.
Ability to effectively interpret and communicate details related to policies and processes.
Intermediate to advanced proficiency with Microsoft Word and Excel.

Responsibilities

Assist with extending job offers and verifying that new-hire paperwork is complete.
Initiate pre-employment screenings, track completion, follow up with prospective hires, and promptly notify the appropriate HR Manager of issues that could affect completion or a projected start date.
Prepare and collect new-hire documentation, including I-9 and E-Verify materials, state forms, benefits enrollment forms, ID and project-specific badges, certifications and licenses, and other required documents.
Set up Skylight accounts and assist with direct deposit when necessary.
Upload employee documents to employee records to ensure compliance requirements are met.
Assist with registration paperwork and confirm that BAT certifications are in place and active.
Track employee status in programs and conduct subsequent follow-up.
Track employee evaluations for assigned regions and follow up with field supervision staff to obtain information.
Assist with employee transfer and travel paperwork for permanent and temporary transfers.
Track employee electrical license expirations and special badging.
Respond to questions from current and prospective employees.
Maintain tracking tools and reports for onboarding, evaluations, contingent employees, corporate-wide employee data, and related matters.
Respond to unemployment claims.
Process termination requests in compliance with state laws concerning final pay and termination.
Process and submit employee hours verifications as requested.
Manage the harassment training tracker and follow up with employees as necessary.
Complete special projects and assignments as needed.