Human Resources Assistant-Temporary

Bellingham Technical College • Bellingham, WA

2d • Onsite

About The Position

Join our Human Resources team to gain experience in a busy HR environment. This temporary role supports our important records digitization project. This position is ideal for someone who thrives on organization, values confidentiality, and takes pride in detailed, accurate work while helping transition critical employee records into a secure electronic system. This role is a fit, if you are dependable, discreet, and enjoy behind-the-scenes work that makes a meaningful impact.

Requirements

• High school diploma or equivalent
• One year of administrative support, records management, data entry, or office experience
• Experience handling confidential or sensitive information with discretion
• Basic proficiency with office technology, including scanners, document management systems, and Microsoft Office applications
• Demonstrated ability to maintain accuracy while performing repetitive, detail-oriented tasks.
• Strong organizational and time management skills
• Candidate must be willing and able to work on-site.

Nice To Haves

• Previous experience working in Human Resources, records management, or a related administrative office.
• Experience scanning and digitizing high volumes of documents.
• Familiarity with electronic document management systems (EDMS) or HR information systems (HRIS).
• Knowledge of records retention practices and confidentiality requirements related to personnel records.
• Experience working in a public sector, education, or unionized environment.

Responsibilities

• Prepare, scan, and digitize paper HR records into the electronic filing system, ensuring accuracy and completeness
• Review documents for legibility, completeness, and proper categorization before and after scanning
• Index and label electronic files according to established naming conventions and records management procedures
• Organize, sort, and purge files in accordance with records retention schedules and departmental guidelines
• Maintain strict confidentiality when handling employee personnel records and sensitive information
• Conduct quality assurance checks to verify scanned documents are accurately filed and accessible
• Identify and resolve filing discrepancies, duplicate records, or incomplete documentation.
• Assist with records requests by locating and retrieving electronic or physical HR documents as needed
• Support HR staff with general administrative tasks related to records management and file organization
• Ensure compliance with applicable privacy laws, public records requirements, and institutional policies.
• Other duties as assigned

Benefits

• Some paid sick leave in accordance with Washington State law and Initiative I-1433. Sick leave is accrued at 1 hour for every 40 hours worked.
• Employee Assistance Program (EAP), a free counseling & referral program.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED