Human Resources Assistant

M'Chigeeng First Nation•M'Chigeeng, ON

84d•CA$26 - CA$32

About The Position

The Human Resources Assistant (HRA) is primarily responsible for providing administrative support to the Human Resources Manager. The HRA will assist with day-to-day tasks of the HR department and support a wide range of HR activities including administrative support, assistance with new recruitments, and other employee relations as it relates to onboarding and off boarding. As well as assistance with the employee human resource information system, and the information input and accuracy into the time management system.

Requirements

Diploma in human resource management, office administration or business administration; related discipline
Minimum of 2 years’ experience in relevant administrative position in a First Nation administrative capacity
Highly computer literate with solid experience of word processing, spreadsheets, and database applications
Ability to speak Anishinabemowin is preferred or must have the willingness to learn
Knowledge of the Anishinabek culture and traditions
High level of confidentiality and discretion
Excellent verbal and written communication
Excellent with conflict management
Excellent interpersonal and leadership skills to establish and maintain rapport effectively with employees
Strong organizational, communication and team skills
Practice rooted in holistic, strengths-based, and person-centered approach
Ability to engage in collaborative processes to assess strengths and needs of members and stakeholders
Highly organized and pragmatic thinker with excellent problem-solving skills
Ability to work flexible hours as required
Knowledge of the M’Chigeeng First Nation community as well as the Anishinabek customs and traditions
Must possess a valid driver’s license, access to a vehicle, and be willing to travel
Ability to establish and maintain working relationships with a variety of stakeholders while upholding the integrity of MFN and its mandate to serve their members
Criminal Reference Check (CRC) Rationale: M’Chigeeng First Nation is in a position of trust to its band members and is committed to providing a safe and secure work environment. Applicants must have record clear and/or dated of convictions relating to fraud, drugs, assault and theft. The CRC must be current (30 days) and must be an Original. This will be required upon successful selection for the position.

Nice To Haves

Previous experience in the human resource field is an asset
Awareness and understanding of pension and benefits plans would be an asset

Responsibilities

Assist with the day-to-day operation of the HR functions
Provide clerical and administrative support to the HR Manager
Compile, update, and file employee records (hard and electronic copies)
Assist with payroll by obtaining relevant data required (absences, leaves, etc.)
Coordinate HR projects (meetings, trainings, surveys, etc.) and record minutes
Maintain the employee electronic and hard copy personnel files by participating in HRIS systems, receiving and uploading all documents required to be obtained within the personnel files and required for pension and benefits enrollment
Produce regular statistical reports on HR activities (vacancies, hires, staffing, WSIB accidents, LTD, training, screening, interviews, terminations), as requested
Coordination of recruitment through completion of job postings, receiving and responding to employment inquiries and preparing screening and interview packages through coordination with the interview selection panels
Responding to employee HR inquiries and triage items to the required HR/Finance team members
Receive requests for completion of correspondence as requested by employees for supervisor’s review
Ensure all on-boarding documentation of new employees along with off-boarding documentation completed and filed accordingly
Assist with communication to candidates and schedule interviews accordingly
Assist with candidate background checks
Complete audit checklists of all HR and personnel files maintained and update accordingly
Assist in the distribution of new job descriptions, interview templates and updating of HR documents with Department Managers
Participate in HR projects with various team members as required relative to improving efficiencies and transition to new systems and/or processes
Monitor and track probation, trial and annual performance appraisals systems for all employees
Maintain a years of service database for employee recognition and provide feedback relative to employee recognition programs and supports
Participate in communication and promotion of EFAP (Employee Family Assistance Program) and cultural supports available to employees
Assist with planning, and/or coordinating work events such as employee engagement, training, etc.
Maintain the Human Resource database system to ensure all HR documents are completed as required and HR forms and documents are updated in accordance with required timeframes
Maintain other training databases that may be developed to track training and training reports are completed by staff upon completion of training
Complete preparation for employee recruitment activities and participate within the opportunities to assist with communication of employment opportunities with MFN and external recruiting agencies
Gain knowledge and understanding of the Canada Labour Code, Canadian Human Rights Act and Provincial Employee Standards Act
Assists with the coordination of Human Resources training activities and initiatives as required
Assists with communication and planning initiatives with all staff as required
Works closely in conjunction with the pension and benefit providers to ensure documentation is accurately maintained relative to onboarding and offboarding functions as required
Completion of monthly, quarterly, and annual reports to the direct Supervisor as required
Provides coverage to maintain continuity when HR Manager is away from the office
Assists with gathering data for completion of various staffing reports to the Enaagdenjged or Chief and Council required
Enrolls in administrative and professional development activities
Ensure that the strictest of confidentiality and need to know level of confidentiality is maintained at all times.
Understands and adheres to all MFN policies and procedures
Other duties as assigned