Human Resources Assistant

Candeo•Johnston, IA

18d•Hybrid

About The Position

Candeo is a not-for-profit organization that provides comprehensive support services to individuals with diverse abilities and aims to help them lead fulfilling lives in their communities. The Human Resources Assistant supports HR functions under the supervision of the Human Resources Director. Duties include onboarding, training coordination and tracking, monthly Motor Vehicle and OIG reports, maintaining HR records, and scanning documents. The role supports Candeo’s mission of inspiring clients to achieve their personal goals. The position maintains paper and electronic HR documentation, coordinates onboarding and training, tracks compliance activities and performance evaluations, and assists with benefits administration and office events. Candeo describes its workplace as safe, supportive, inclusive, flexible, and conducive to learning.

Requirements

One year of experience in human resources.
Valid Iowa Driver’s License.
Proof of automobile insurance.
Excellent verbal and written communication skills.
Proficiency in Microsoft or compatible software.
Strong attention to detail and organizational skills.
No convictions of prior child or dependent adult abuse, neglect, or mistreatment.
Possess a motor vehicle that meets required operational and maintenance guidelines in accordance with Iowa Department of Transportation motor vehicle safety standards and Candeo’s Motor Vehicle Guidelines.

Nice To Haves

Experience with people with disabilities.

Responsibilities

Maintain paper and electronic HR documents and review HR files for accuracy, including I-9 forms, MVRs, background checks, auto insurance records, and terminated-employee records.
Scan documents into the HRIS and ensure records are confidentially stored and disposed of in accordance with regulatory guidelines.
Conduct bi-weekly onboarding for new hires.
Track training and build trainees into CDS.
Schedule orientations and non-traditional training for employees, Host Home providers, and relief workers.
Maintain the training KanBan board and track Candeo in-service and other training results as needed.
Register and track employees and contractors for Medication Manager Certification and C3 Deescalation Certification training.
Track Mandatory Reporter training and ensure employees comply with state and federal requirements.
Track annual performance evaluations and send managers and administrators a monthly tracker with evaluations due in the next two months.
Document evaluation information appropriately in the HRIS.
Conduct monthly Motor Vehicle reports and maintain the reports.
Conduct monthly OIG reports.
Track and process employee referral and retention bonus awards.
Assist with office events.
Assist with benefits administration during open enrollment.
Assist with other administrative functions as requested.